November PTO minutes

The following minutes were taken at the last PTO meeting on 11/10/17. They will be reviewed and approved at the next meeting 12/8/17.

November Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 11/10/2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 2:25 pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Alison Polidano Jane Pacheco    
Megan Masson-Minock Ann Kovacs    
Al Waters      
Jeannie Crayne      

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. Corrections to HC Foundation report were requested via email and completes. A motion was made by Alison and seconded by Megan to accept minutes with corrections. Motion passed.

Director’s reports– Al Waters review of school audit which is done yearly. Fund balance grew by $30,000 ~6% increased revenue for the year ending in June. Revenue pie chart:  School : 75 % of revenue is state funding , 3% federal funding,  9 % WISD/special education services, 13 % local source ( aftercare, camp and foundation or otherwise).  Expenditures Pie Chart : 55% salaries, 30 % benefits, 12 % Purchased services ( SLP, OT, ESL , specialty contract employees, building rent, etc) , Supplies 2%, other 1%.

School Board Report– Megan Masson-Minock reported.  Last meeting contained presentations on test scores. New business discussed the board’s strategic plan and the plan will be place on website. 90 day goals: review and update budget, plan for director evaluation process spreading out over the year it is due to complete all parts  vs all parts to complete in January due to the many parts of the evaluation tool selected last year , discussed review of policies and plan.  Next meeting presentation on process for executive director performance review moving forward.

HC Foundation Report– (per email from Sarah Brintnall) The next Foundation Board meeting will take place at 6:00pm on December 4th. All are welcome to join us. If you have any questions about what the Foundation does or would to join us on the 4th, please email: info@honeycreekfoundation.org. The Foundation mailbox has been moved to the sign-in table in the Honey Creek office. Thank you to all who donate.

Teacher Liaison Report: Teachers thanking PTO for money for supplies classroom supplies ~$500 each. It was much appreciated and teachers are already outfitting their classrooms with needed and wish list items.

Budget: In general budget is doing well. Bagel sales going well approximately making ~ $2,600, Alison will communicate with Sandi on Scrip and standing inventory vs sales but profits are down , WNRAT $~6,000 made but not all collected. A water cooler has been purchased ~$3,000 from WNRAT funds as well as previous 8th grade class gifts and will be installed for cafeteria: water bottles can be filled and height will be adjusted so younger children will be able to reach and not stand on a chair. Pay pal account is doing well for bagels and WNRAT funds collection.

PTO Committee Reports:

  • Wellness: Jane Harvest dinner successful but there was a reduction in the number of plates sold compared to past years. An issue arose re use of the kitchen. The Dexter food services staff was not notified about need to use the kitchen. Al helped facilitate a cleaning fee since the kitchen was used after they cleaned it for the day. Moving forward if the kitchen is ever needed for an event communication to Dexter food services is needed so a staff person can be provided ( a certified person ). New family is taking over farm to school communication from Deb Lentz. Wellness book group Nov 15 part one of Middle School Makeover. Wellness is providing funding for teacher’s Mindfulness training. Discussion about cafeteria microwave might not be in working order. Al will investigate. Discussion about Set up volunteers not timely for STEM set up, can MS students help more next year. Discussion of how 16 MS students signed up to help in the gym during the festival which is more than in past 5 years.
  • STEM: (email from Sherry Mackay) Fall STEM Festival. Thank you to everyone who volunteered at the Fall STEM Festival! Would like collaboration with Edible Garden committee.  STEM supports some technical additions to the gardens.  Washtenaw Elementary Science Olympiad. Information will be coming out soon about the Science Olympiad and how to join the Honey Creek team. In the meantime, if you have questions, please email: sarabrintnall@hotmail.com.  Student Exhibit Day.  This would be a showcase for student STEM projects only.  Projects would be set-up during the day for classes to rotate through (similar to what is done for the Craft Sale.)
  • Arts : (email from Chris Untalan) Met with Gary Klink to introduce him to the committee, hear what his program needs/interests are and offer any support we are able to provide. We are waiting for a wish list of instruments/other department needs to see how we may assist him. We plan on meeting with Marta next month to find out how we might assist/supplement the visual arts program. Talent show is planned for Friday, March 16th
  • Literacy: (email from Karen Larson) upcoming fundraiser at Nicola’s from Nov. 15-20. 20% of what is spent is a book credit at Nicola’s to purchase books. Shoppers MUST mention the school at checkout in order for us to get credit. It is possible to shop online (www.nicolasbooks.com) using the code HONEYCREEK.
  • Room Parents: SOCIAL EVENTS: K/1 RPs planned a successful parent social event the evening of 11/4. Anne Heaton helped spearhead this get together.2/3 RPs are helping to plan “friendship day” (pre-thanksgiving) event that includes Gretchen’s House and A-wing high point classes. It will be a little different this year.4/5 RPs volunteered 11/8 to dissect sheep eyeballs. Thanks to Sandi Little. The Middle School dance was on 11/3 and went smoothly. Only glitch was the clean-up crew left two boxes on the floor of the closet not knowing this was a fire hazard. Sue H. reached out to Lara who rectified the problem. Event planners need to know that we cannot leave boxes on the floor in the PTO closet. Spirit wear sale ends midnight Sunday 12/12. Spirit wear to be passed out at a special donut/coffee drop off event in December before break to which all parents will be invited. Date tbd. Anything not passed out will be passed out at a bagel Friday or other arrangement. HOLIDAY COLLECTIONS: Holiday collections for teachers, staff and admin will start after Thanksgiving. Collections will take place at Bagel Day on December 1, 8, and 15.  Lara and Abby will be reminding room parents to communicate with their classrooms and plan for collections. Each classroom/grade level room parent will decide how they want to collect rather than using one central PayPal. At this time, it seems complicated to divide up PayPal contributions among all the different categories (teachers and instructional aides, specials teachers, admin, student support staff, etc. ) and how to give contributions back to the room parents if they ARE NOT using SCRIP but rather giving cash, other kinds of gift cards or purchasing a gift. Middle School uses one central PayPal since the collections are evenly divide among the Middle School teachers and MS instructional aides. Each year we collect as follows: Let Abby or Lara know if you have questions.

Individual envelopes for:

  • Each K/1 teacher and her instructional aid or aides
  • Each 2/3 teacher and her instructional aid or aides

One envelope for:

  • 4/5 teachers and instructional aide
  • Middle School teachers and instructional aide
  • Specials Teachers
  • Admin (Al, Shellee, Karen, Doug)
  • Aftercare
  • Consultants/Student Support Services

Upcoming Events: Craft Fair Thurs Dec 14- 8:30-12:45 Details are being emailed.

No further business was brought forward Alison motioned to adjourn the meeting. Jeanie second the motion. The meeting was adjourned at     3:18        pm.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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October PTO meeting minutes

The minutes below will be reviewed and approved at the next PTO meeting on November 10th.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date 10/6/17

Location: Pit

Alison acted as chairperson, and Julie acted as secretary of the meeting

The meeting was called to order at   _2:27 __pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Barnnaby Pung Shawnda Nichols Al Waters
Garry Klink Janet Nichols
Jeannie Crayne Alison Polidano
Julie DeJong Ann Kovacs

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion to approve was made by Julie and seconded by Ann. Minutes approved.

Director’s reports– Al Waters

Remarks on tardy policy to be in HBON to be sent out soon. Attendance policy has been effective. Instructional time has been gained 20 min a day which is important. A few families have spoken with Al about the 8 am start time/tardy policy. Al is working on communication with teachers and families. K1 classrooms are open by 7:50 am so kids can ease into drop off and be ready to go by 8 am.

Alison had asked for a phone in the PIT to be used for remote meeting participation. Phone jack in PIT is analog. Phone jack would need to be changed to digital/VOIP and we need a quote to get speaker phone for meetings. Al will check with Jessica to see if we can have reliable access to wireless for meeting as an alternative after the upgrades this year.

Library shelves are being delivered this week and next week. Invoice for the first set was given to Janet. This was from WNRAT funds last school year. The Ellison Die sets that were part of the request last year were misquoted and are a higher in price than expected. A reduce amount may be purchased. PTO’s goal is to have items purchased and paid for in the budget year it occurs not the following year.

Al and others have been working with an architecture group on storage and classrooms for the B wing space being vacated by the beauty school that will be reviewed in the near future.

Friday dismissal time is tight release time: High Point Buses come at 2:25pm we are doing well. Kids need to be picked up right away in the line or parents need to park while kids play outside so buses can pull in for the High Point students.

School Board Report– Barnaby reported the retreat occurred for annual plan. Draft was created and will be finalized next meeting. Teacher, funds, and culture thru supportive administration summarize the goals set. Grant regulations limit what HC qualifies for. Megan Rogers is forming good relationships in the community. Many need based Education grants are available with high rates of free and reduced lunch student. We don’t qualify for those grants (only 5 % HC students qualify for reduced lunch). If the HC community knows of opportunities for additional funding let Megan know.

HC Foundation Report– Foundation wants to acknowledge and thank all of the Honey Creek families who provide sustainable support to our school through their Foundation donations. Fall campaign will be sent out to the community via email in the next two weeks. Foundation communications, donations and ACH forms may be dropped off in the locked Foundation mailbox in the Honey Creek office on the sign in table. Any changes to current monthly donations must be made in writing and sent to: donations@honeycreekfoundation.org. Next meeting Monday, November 6th, 6:00-7:30pm. Please reach out for more information at: info@honeycreekfoundation.org.

Teacher Liaison Report: Teachers would like a way to contain water bottles brought to gym i.e. a Crate on wheels to support water bottles: 13 crates/ dolly with crate needed for each class for PE. Scholastic book fair may be beneficial to have in house. Discussion of longevity of scholastic product (3rd tier printing) may not last long as compared to local book store ( first tier printing). Use” hccs all “ email in the beginning of the year or end of summer until class lists are available the first week of school.

Budget: Discussion of purchases that are carry over from last year (library shelving, wellness funds) and how moving forward budgets spending needs to be in the same budget year. A lot of money requests for PTO funds ( field trips, Cross Country uniforms, Girls on the run site leader, and other requests)have been received. Discussion of going back to GOTR to fundraise part of the request like was asked for XC uniforms.  Note to make a line item in budget for next year. Cross Country team raised $165 toward uniforms. PTO to cover the remainder $454. PTO Account bottom line is ~$34,000 before money is paid out for library shelving/Ellison Dies ( ~8-10,000 approved from last year). Working to reduce account bottom line without putting Scrip, bagels, other operating expenses in jeopardy.

Budget comments reviewed. Final budget discussed. A motion to approve budget was offered by Alison with a second by Julie. Budget passed.

Discussion: air and pool chlorine levels discussed based on a concern brought forth. Pool is in compliance and records are available. WISD is not looking in to changing the pool into saltwater pool at this time per Al. A saltwater system has a more difficult shock process in the event of accidents in the pool. All systems and all piping will need to be changed to accommodate a saltwater system. WISD does have a maintenance/replace plan every 15 years or so and Al does not know when it is next scheduled. YMCA went to a lower chlorine system with UV pool system for sanitation per Alison based on recent research.

PTO Committee Reports :

  • Wellness: trebuchet stewardship will be transferred from Bruce Worden to Laurens De Jong hoping for storage location to keep all parts in one location. Fall festival Menu should be out this weekend once finalized. Garden group is meeting next week (willows, compost bin, trails) “B- green” would have a large order to discount plate, cups, napkins ( harvest dinner and teacher potlucks). Julie will contact Marolyn re: upcoming potluck.
  • STEM: Fall STEM festival coordination continues. Volunteer recruitment begins this weekend. Coordination with STEM and edible garden team on STEM ideas. Interested in looking into HC having a Green school designation. Al noted this was brought up in the past and dropped because the power lines for the school are shared with WISD, Gretchen’s House, Beauty school and all parties had to be part of this designation to proceed and it became too cumbersome to coordinated all parties/buildings.
  • Arts : On track with tasks. Lunch with an expert is being coordinated by Bruce Worden . Group plans to meet with Garry Klink new music teacher to assist in needs. Bruce is coordinating 4/5 field trip UM art museum this fall.
  • Literacy : Nicola’s book store fundraiser 11/15-20 2017.Mention HC and a percentage of purchase will be donated to school to purchase books for the library. This was successful last year.
  • Room Parents : All room parents have been lined up for each of the classrooms and in most cases there is more than one room parent for each classroom. There have been some social events at the K-5 level that are lower key then the past potlucks but still a great opportunity to meet families. The Middle School dance has been changed to November 3rd. A general reminder to families is that if they are not receiving class news, then they should go back and look for the email from Jessica that came out about how to sign up for your class list or remove yourself if you are no longer in that class/grade level.
  • Upcoming Events: Fall Stem festival/ Harvest dinner Friday, October 20

No further business was brought forward. The meeting was adjourned at     3:39pm. The next PTO meeting will be held November 10 at 2:15 pm

Respectfully submitted,

Ann Kovacs

PTO Secretary

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September PTO minutes

Please note the minutes below will be reviewed and approved at the next PTO meeting October 6, 2017

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date 9/15/17

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   2:20___pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Heidi Kisselburg Al Waters Karen Hockley Tracy Cummings
Angie Tracey Kerry Sprague Rachael Naidecchia Alison Polidano
Tom Kovacs Gretchen Meyers Abby Adams Ann Kovacs
Amie Anderson Andrea Hayes Julie De Jong  

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Alison and seconded by Abby to approve the June Minutes. Motion passed.

Topic discussion: Attendance/tardy policy. Parent Heidi Kisselburg wanted to discuss the new attendance and tardy policy instituted this school year. She brought a written copy of the absence/tardy policy and reported speaking to the Michigan Dept. of Ed who said that our local school district has the ability to interpret the policy. Al was not present during this part of the discussion. The discussion was initiated before the meeting started as she needed to leave and was not able not remain present to continue the discussion. She is hopeful the school can define in more detail the process of this new policy and was unhappy as to how it was presented to the kids/parents. Discussion continues below.

Director’s reports– Al Waters

  • Discussion of tardy policy continued when Al arrived. Other parents discussed how information was given to them over the first few days of school from teachers and felt the tone of the presentation of the information was abrupt. Al will look into if the policy can be clarified further. He reported that the school did not know the policy change was coming and communicated to the community shortly after it was announced to them. The recording and submitting of absence and tardy information has been going to the state for many years. The new portion is reporting to Washtenaw County this school year. Al will do follow up with teachers to see how things are progressing and discuss how the information was presented. Last year average of 35 students received tardy slips daily. Since school started the average has been 5 tardy slips daily. That is a significant improvement.
  • Building updates: 2 modular classrooms added to the rear of school. Beauty school should move by end of October which may open up 30-40 parking spots out front. Meeting with Facilities group and architect to modify B wing for classroom needs for HP and HC as well as storage needs.
  • Al was invited to participate on governor’s panel to identify appropriate level of funding for students from the state. He was one of 10 people selected this year. Last year the panel did not include a member from a charter school. He will be spending a few days in Lansing.
  • In November the special education millage is up for renewal. Last year the vote passed to increase the amount. Now the millage duration is up for renewal. The special education millage does benefit HC for funds to use for special education services that would otherwise come out of the general budget.
  • Question from Abby Adams re: last year’s discussion of expansion into AALC (Ann Arbor Learning Center). Al reported the expansion was not supported by WISD or the school board at that time and HC is not moving forward with expansion into AALC site at this time.

School Board Report– Meeting and retreat are scheduled during Walk and run a thon 8/23 here at school 8 am -2 pm.

PTO 2017-18 Budget:

  • Discussion of regular fundraisers: Bagels ($5,000 profit last year) Thank you to Michelle Webster-Hein for stepping up to lead bagels this year (still working on a gluten free best option), Scrip (decreased over the past few years) Discussion of paying with Paypal to increase scrip sales and use of website to order items so Sandi can get them .
  • Walk and Run a thon funds and $10,000 balance surplus in budget discussion to go toward curriculum related materials/resources for the teachers and classrooms and to finish funds for the water cooler gift for the cafeteria ( 8th grade gave money toward this gift over the past 2 years).
  • A request was made directly to the PTO by teachers for a set of books for CASL and school improvement to be used for professional development. This will be able to come out of the above recommendation for funds to be used for these resources. Al will communicate with staff about proceeding with this order.
  • A request was made by parents of the cross country team to fund uniform replacement at the cost of $619.70. There was a short discussion of other schools and districts “pay to play” and doesn’t that cover uniforms. Cross country and Field Hockey are MS sports and there is a fee associated with playing that covers, staff, facility, meet/game fees but not uniforms. Other HC sports teams are through Rec and Ed that provide shirts for uniforms. Many of the Cross country uniforms are in disrepair and are at the end of their use. Uniforms are used from season to season by different participants and the current uniforms were payed for by the PTO in the past 6-8 years ago. Al asked if the Field Hockey uniforms were covered by the PTO. The answer was unknown by parents present. Discussion uniforms in poor condition would not be a good representation of Honey Creek at events. Recommendation was for the Cross Country team to fundraise as much as they could of the cost and the PTO would cover the balance. Two suggestions were for selling snacks at the WNRAT and off site car wash to try to raise money to cover part of the cost of the uniforms.
  • The budget will be sent to the community via email with a PDF of the budget and a live google document for discussion comments for all to see between this meeting and the October meeting where we will vote for approval of the budget. A motion was made to submit the budget with minor corrections to line items of field trips and miscellaneous. Angie Tracey asked to modify the Walk and Run a thon income to $6,500 as that is generally the goal it was unusual to raise as much as was raised last year. This line item was not adjusted. Other discussion about Foundation support being in the budget when it was decided that spirit wear sales will be donated to the foundation again this year. Abby will coordinate Spirit wear sales again this year.

HC Foundation Report– per email from Sara Brintnall.

  • Met on Sept 11 and representatives will be present at curriculum night to introduce the foundation and fundraising goals for the school year. Back to school campaign will be launched at the end of the month. Acknowledged the PTO and Abby Adams for the donation of the HC spirit wear funds from last year for $800 that went to help the schools operating budget. Any interested community members can reach out to the foundation at info@honeycreekfoundation.org. Next meeting is October 2, 2017 6-7:30 pm all are welcome to attend.

Teacher Liaison Report: No report

PTO Committee Reports :

  • Wellness: Julie present. First meeting is next week. The expect a few new members and hope to farm to school will continue with a new family to help. Wellness would like to use some of 2016 funds to do mindfulness training with 10 teachers who expressed interest  last year. Amber received training sponsored by wellness this summer. Alison briefly mentioned that funds do not carry over from year to year but she/ Janet could discuss needs. For Harvest dinner the Chef who provided the meal last year will provide the meal again. Discussed if the picnic location was good and if any present had feedback. Picnic good location and positive feedback. Water coolers need a storage spot Julie to discuss with Sue Hofbauer.
  • STEM: Per email from Sherry Mac Kay. Proceeding with Stem Fall festival Oct 20th. Will work with Wellness. Jody Klein will do the haunted stage with help of a K1 family in hopes they take it over next year.
  • Arts : Kerry Sprague reported that Talent night is scheduled for 3/16/18. Bruce Warden will coordinate lunch with an expert series. 4 new members are joining the group. Kerry was informed that the google document has names of people interested in Arts committee and talent night for the members to check that resource.
  • Literacy : per email from Karen Larson. First meeting is in October. Previous fundraising efforts have greatly benefitted the media center with books from Nicola’s but do not earn money for Literacy committee expenses. Last June’s book swap helped kids get started on their summer reading materials. They were not able to do the book sale for last year and will discuss options for this year.
  • PTO website: April Nance present and now has access and will start to update any outdated info. Discussion of updating a website and doing a g-suite to ease transfer of emails and google documents between volunteers and not personal emails. Discussion of having google documents be the internal communication between families and events and having the website be external documents for those looking at the school or events. For example someone not part of the school should not be able to look at documents in the google drive.
  • Room Parents : Abby reports organizing social events vs potlucks this year. 2/3 popsicle event social event occurred last week and was coordinated with aftercare to allow all kids in aftercare to receive a popcicle.. K/1 is doing an event soon. May have off site events. Work in progress to get to know families and make connections. Can the class list be updated before school so room parents can communicate to parents?

Upcoming Events:

September 19: Parent Curriculum night 5:30-7:30 pm

September 23 : Walk and Run a thon: Soccer fields ,rain or shine 9 am-4pm

No further business was brought forward.  Alison motioned to end the meeting and  Abby seconded the motion. The meeting was adjourned at    4:08         pm. The next PTO meeting will be October 6, 2017 at 2:15 pm in the PIT.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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Welcome Back!

Welcome to the 2017-18 school year. The next PTO meeting with be Friday September 15th at 2:15 pm. We will be discussing open positions, Walk and Run a thon on Sept. 23, initial PTO budget discussion, and other upcoming events. Please join us. Remember if you need childcare email Sue or aftercare to make sure they know to pick up your child. Child care for your school age child is free while you are in the meeting.

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June 2017 PTO Minutes

These minutes will be approved at the next PTO meeting which will be during next school year in September 2017.

June Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date 6/9/17

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   8:25 ___am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Al Waters Catherine Marquardt Sarah Hakala  
Sharon Maccini Sherry MacKay    
Allison Polidano Ann Kovacs    
Lara Thomas Jeannie Crayne    

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Allison and seconded by Sherry/Abby. Minutes approved.

Director’s reports– Al Waters

  1. Summer moves: Beauty school is moving out of B wing , hopefully by November. Two modular classrooms will act as renovation rooms and will be added over the summer to the rear of the current modular. This will support classes moving them temporarily while classroom renovations occur over this next year.
  2. Meagan Rodgers is new sustainable officer hired by the school board. She is working on researching grants to support the school. Initial commitment is 1 year. Goal is to have a renewable contract if certain benchmarks are reached. Initial benchmark is to raise $25,000/quarter, other benchmarks are being finalized.
  3. The board will not be moving forward with AALC to use space in their building to initiate expansion for next school year, the cut-off date was 5/24/17. The board is looking at other options such as a second charter with WISD or Eastern Michigan University. Rent and classroom space is expensive. Discussion of expansion vs replication of a school occurred at this meeting. If replication were to occur it would occur gradually starting with k-1 levels and thoughtful way to keep stability with the project based philosophy. The Board is doing its due diligence for moving the school forward looking at all options. Al has been working with the state and grant applications for expansions. Sherry suggested the board having “white papers” or an electronic document  re: progress regarding specific topics such as funding, expansion so parents can go to read about the up to date information which would help families who can’t attend meetings and want to be informed. This would limit speculation.
  4. Thank you to the PTO for library shelving purchase it will be installed this summer. Someone will be coming in to complete library inventory and additional books purchased with book sales will be added to inventory.
  5. Discussion brought up again from last PTO meeting. Talent show money net income is put toward the Charter bus fee toward 8th grade trip to Sleeping Bear Dunes. Who sets up the budget for the trip? Discussion of teachers, Shellee, cost of charter bus, van and trailer rental, food, how much money the PTO assists with so parents can see what the costs are as they are asked for additional funds before the trip.  Allison suggested that a Talent show/trip  budget may be subset to PTO budget for transparency. Further discussion will occur for next year.

School Board Report– see Al’s report. The next Board Meeting is  5/28/17 at 5:30 pm at school. All are welcome to attend.

HC Foundation Report– no report

Discussion: PTO positions still open especially Secretary and Co-Chairperson. Several people have been inquiring about positions. A Bagel Day coordinator now needed to continue to offer bagels on Fridays. Allison will send out a list after school gets out for another request for help.  Discussion about HC PTO paypal account will discuss with treasurer to cover things like walk and run a thon, bagel days, talent night. No additional space is available at this time for the PTO to move supplies. Allison will continue to work with Al to find space that would not have to be shared with all others.

Teacher Liaison Report: No issues. Will discuss with teachers to set up Amazon wish lists for school supplies to get best deals before back to school rush and can be shared with room parents to distribute.

Budget: Looks on target and may end up with a small surplus ahead of budget. Not all items have been paid out for the year as of yet. Alison and Janet will meet June/July to review.

PTO Committee Reports :

  • Wellness: no update beyond what was in Honey Bunches of Notes last week.
  • STEM: Sherry reports Fall Stem Fest is Oct 20th and on the school calendar. Possible discussion of combining with Arts and having a “STEAM committee”.
  • Arts : email from Chris Untalan: Don Prokopow joined the committee and will be teaching the talent night life skills class next year. Art books including works of Georgia O’Keefe, Frida Kahlo/ Diego Rivera, observational drawing and working from doodle patterns were purchased for $170 getting a 20 % discount from Nicola’s for the library.
  • Literacy : email from Karen Larson: Thank you to the community for supporting the Nicola’s fundraiser. Participation raised $471.79 in book credit at the store. The committee will be working on a plan for the funds. Thank you for the book donations for the book swap boxes. This has been successful and many students will have a jump start to summer reading. Summer reading flyers will go home with the kids soon as well as tips for parents. Special thank you to two parents who have helped in the library this year, Megan Kucaj and Katy Kramp. The committee is working on a plan for more volunteer support for next year.
  • Room Parents : Lara Thomas: Collections for teachers and staff is complete and most of gifts have been distributed or will be soon. Pay pal has worked at MS grade levels and was initiated by some room parents at younger grade levels. Abby Adams will be helping Lara next year with room parent coordinating, Abby will coordinate K-5 and Lara will coordinate middle school. Lara will ask room parents to help ask parents to fill any of the open PTO positions. Jeannie will ask teachers to suggest active parents as well.

Charter Advocates/MAPSA letter writing: Allison will send another email asking parent to print and send letters to the legislators. She got a response from one legislator  asking for more information and has been working with Al on getting more information about our special education services.

No further business was brought forward. The meeting was adjourned at      9:45       am.  The next PTO meeting will be scheduled for Friday, September 15, 2017.

Respectfully submitted,

Ann Kovacs

PTO Secretary

 

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