November 2016 PTO minutes

The proposed PTO budget passed at the Nov 11th meeting. These are the minutes from that meeting that will be reviewed on Dec 9th.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: Nov 11, 2016

Location: Office conference room

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:31 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Alison Polidano Sharon Maccini Lara Thomas  
Julie De Jong Christine Kelley Abby Adams  
Ann Kovacs Shawnda Nichols    
Mary Edlund Matthias Kirch    

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Lara and seconded by Alison to approve the minutes. Motion passed.

Director’s reports– Al Waters unavailable do to meeting conflict. Look for upcoming school email with accreditation results when available.

School Board Report– Matthias Kirch reported that Andy Sheibar has been working on marketing summary for marketing the school. The Board approved the school’s strategic plan. Board is looking for 2 new members to increase to up to 13 members. Next board meeting is November 30 at 5:30 pm.

HC Foundation Report– Sharon Maccini attended the last Foundation meeting is reporting two fundraising campaigns in the works:  1. Grandparent campaign to raise money, ongoing campaign from the fall 2. Alumni fundraising campaign with assist from MS teachers to get started with a contact list.

Teacher Liaison Report– Jeannie will follow up with Alison outside of the meeting. Jeannie was unavailable due to a meeting conflict.

Treasurer 2016-17 Budget: Budget was presented again and no comments were made on the website over the past month or before.  Mary motioned to approve the budget, Alison seconded. The PTO 2016-17 budget was approved. Supply checks will be written to the teachers.

PTO Committee Reports

  • Wellness: Harvest Dinner raised $1600 after expenses. We fed 220 people. WISD presentation on screen time went well. Committee will send out an email summary from that presentation. Wellness was asked by Al to cover the cost for a speaker for teacher professional development day on “Anxiety and Depression in kids”. Mindfulness initiative will be discussed at the next Wellness meeting. Nov 23rd at 8:15 am.
  • STEM: Report from Sherry who joined us online. STEM applied for a $2000 grant toward Science Olympiad for both Elementary and MS teams. Grant awards are posted Dec 15th. Sara Brintnall will lead the Elementary Team and Sherry will lead the Middle School team. The STEM committee is working on marketing for the STEM Fair which is scheduled for Friday, Feb 24, 2017. Posters will go up after Thanksgiving reminding families about the STEM Fair and encouraging more student projects to be submitted.
  • Arts : No new update
  • Literacy: Email from Karen Larson: Thank you for participating in the Nicola’s fundraiser. We will be informed of results once the special orders get picked up. March is reading month activity details will be forthcoming.
  • Room Parents –Lara follow up from last month; the school supply lists for “year-long classroom needs” are being updated by the teachers, holiday gift collections to be started soon.
  • Letter writing campaign: Sharon Maccini discussed a parents and students letter writing campaign to politicians to try to affect finances of charter schools. If you have any legislator contacts or are interested let Sharon know at pto.chair@gmail.com. With the election this week and turnover in Michigan legislature this will likely be started after January. Sharon will also contact Joe in the MS about student input.

Discussion Points/ Action items:

  • Abby Adams -Spirit wear sale now thru Nov 20th. See email sent with order form.
  • 6th-7th grade parents HELP NEEDED : Graduation stage and chair set up and graduation dance set up for June. Contact Lara Thomas for information at ljthomas@umich.edu
  • PTO closet sheet has been placed on the door to see who uses the closet. Goal is to get better organization and inventory of PTO items.
  • Topic brought up to inform the community about money raised from Box tops and scrip and what its used to purchase or to fund to motivate families to save.

No further business brought forward meeting was adjourned at  9:07 am.

Next PTO meeting December 9, 2016 at 8:30 am, location to be determined.

Respectfully submitted,

Ann Kovacs

PTO secretary

 

 

Leave a comment

Filed under Announcements

October PTO minutes and updated budget proposal

The minutes below will be reviewed and approved at the next PTO meeting November 11, 2016. The next meeting will include the PTO budget vote. The revised budget proposal can be found here: proposed-budget-b-1updated

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 10/14/16

Location: Hall Conference Room

Sharon acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:28 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Megan Masson-Minock Ann Kovacs Alison Polidano
Al Waters Rob Barhite Lara Thomas
Janet Nichols Janet Sherman Abby Adams
Mary Edlund Sherry McKay Jeannie Crayne

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Mary and seconded by Sharon to approve the minutes. Motion passed.

Director’s report- Al Waters

  1. $100,000 is estimated to be coming to HC from WISD based on Special Ed needs and millage from last year. 17 % of HC students are on IEP (individualized education plans) within our school for a variety of needs.
  2. Gr 1 and 2 benchmark assessments began this week. Next year kindergarten will be included.
  3. State of Michigan continues to evaluate its testing policies. Al will go to a meeting in November.
  4. Nov 9-11 Acredit Ed surveyors here. A parent meeting with accreditors will likely be on the 9th. Al will send an email to invite the community to participate.

School Board Report- Al reported. Megan supported information.

  1. The board is concentrating in the HC school strategic plan and issue of sustainability. The HC Foundation has done a good job raising money for school. Donations to the school should be around 100,000 this year.
  2. The school board wants to see grants and gifts from larger organizations to increase large donations moving forward. Any information from the community about benefactors or businesses interests please pass on the information to the school board or HC foundation.
  3. The school board has a goal of raising $500,000 over the next few years to help with operating costs to reduce the need to tap into the fund balance. The state needs to be funding schools more but that can’t be guaranteed. 83% of budget is salary and benefits. The board continues to look at many options.
  4. The state of Michigan has not applied to federal programs for charter schools, it is a hope they apply and we can benefit from additional money (historically ~$ 250,000 over 3 years). Much discussion about finances.
  5. Next school board meeting: October 26, 5:30 pm in the PIT.

Discussion occurred: Parents could contact their state representative to support our schools to work on increased funding, tell your story about Honey Creek.  The PTO discussed sponsoring a letter writing campaign for communication to the legislators. (Space, teacher raises, additional staffing all cost money.)

HC Foundation Report- email from Sara Brintnall

  1. The Honey Creek Community School Foundation launched its fall back-to-school campaign at the end of September. The goal of this campaign is to encourage Honey Creek families to become monthly sustaining donors to our school. Last year nearly 70% of our families were monthly sustaining donors and we’d like to see that percentage grow to 85% of our families giving on a monthly basis. There is no set donation – every amount benefits our school.
  2. Along with our back-to-school letter, each family received a letter from Grandma Mary, a very active grandparent at Honey Creek. Our hope is that Grandma Mary’s letter will be shared with the grandparents and other special relatives/friends of our Honey Creek students to encourage them to also give to Honey Creek.
  3. The next Foundation meeting will be held on Monday, November 7, 6:00 p.m. at Honey Creek.

Teacher Liaison ReportJeannie Crayne

  1. Teachers are trying to figure out what is required for staff participation in potlucks and their purpose. Salli /Mary and are reviewing with the board. The teachers are open to discussion with the PTO before next year. The potlucks have been going on for 21 years with less family turnover, is it necessary?
  2. Why do we have Independence Lake back to school picnic? Teachers want to meet the new families and many weren’t there or didn’t find their teacher. If the back to school picnic were moved it where would it be and who would pay for it? The teachers overall like it. Discussion from some parents that the kids would be disappointed without water play and the opportunity to spend the day before the picnic.
  3. Edible garden Sue Hofbauer wondered if the edible garden can be harvested and taken to homeless shelter as an ASL project. A parent would need to be in charge of the edible garden and harvesting.
  4. Lara was approached by a parent to have a whole year school supply drive supported by the room parents so that things are added. Not just at the beginning of the year .The teachers are in support of this. Academic supplies, book shelves, paper supplies may be a need. Lara will set up a spreadsheet. Teachers should be specific with items.

PTO Committee Reports

  1. Wellness: Megan reported that one more volunteer is needed on try it day 2nd Wednesday of the month at lunch. Farm to school education piece is on hold this year. Harvest dinner is 5-7 pm on Friday 10/21 buy your tickets! Wellness is purchasing material from the last year’s parent meetings. Great gardening year! Help to coordinate the greenhouse/garden is needed let Wellness know if you are interested. WISD is sponsoring a free movie “Parenting in social media” Oct 25 th Wellness will send an email out with details.
  2. STEM: Sherry reported STEM continues to work on activities.
  3. Arts Chris via email. The arts committee met with Christine Bruxvoort to discuss ways in which the committee can help better achieve her goals and promote her arts curriculum. We asked her for a “wish list”, which we would then devote a portion of our committee’s budget to help acquire some of the items. Our discussion included focusing our efforts with Ashley Hagadon next school year. We also discussed developing our “lunch with an expert” presentations where committee members (as well as parents) can present their arts expertise to our students during a “brown bag” lunch lecture/presentation. We approved of covering the face paint expenses during the fall festival. Bruce Worden (committee member) has begun the process for coordinating the 4/5 field trip to the UM arts museum.
  4. Literacy: Karen Larsen email: March reading month hoping for March 3rd read-in (High Point, Honey Creek, and Gretchen’s House). Need volunteers for book sales contact me (kevlar198@aol.com).No book sale at fall festival. We are exploring some opportunities for Honey Creek and High Point students to collaborate. Our next meeting is Monday, November 14 from 3:30-4:30 in Liz’s room.
  5. Room Parents – A room parent is needed for Ashley for music. A coordinator is needed for graduation. A lot of decorations are in the PTO closet and should be used. Table coverings that were reusable were purchased last year for graduation and used for MS dance but many ripped and weren’t as durable as was hoped.

Action Issues/ Discussion Points:

  1. Budget: Mary Edlund Revisions have made on the budget based on the walk and run a thon funds being spent. Because we are delayed on approving the budget the teacher supply checks will be delayed until the PTO budget is approved next month. A line was added in the budget for Spirit wear. There was a motion to approve the adjustments and it was seconded and approved. The budget will remain on the PTO website for comments. Any comments will be brought up at the next meeting before the vote.
  2. WNRAT pledges $6500. 50 % has been collected so far. Turn in your pledges.
  3. Abby Adams brought up a discussion about spirit wear. $1800 was made last year from spirit wear. Should we order it again this year. Abby has the info for the company who made the logo and printed spirit wear. Discussion about logo and suggested that Abby discuss with the school board.Goal for spirit wear sales would be 1x/year. Suggestion of proceeds could be used for HC sports uniforms that are in need of replacing.
  4. A meeting of a PTO sub-committee should be arranged to consider a PTO liaison with the school board and Foundation on sustainability of the school. PTO specific events: a letter writing campaigns and or a life skills class.
  5. PTO closet. Sign up suggested to enter/removal of items closet to better see how the closet is utilized. Inventory is needed. Who has stored items at home?
  6. Member question: Can Al’s reports be podcasted? Transcripted? Al’s reports are similar at the PTO, Board and foundation meeting so you can get info at various locations. Communication of his information always important how would it be best to communicate it to the HC community.

Upcoming Events:

10/14 and 10/21 Teacher Potluck for conference days

10/21 Harvest Dinner 5-7 pm, Fall Festival 5:30-7:30 pm

Completed events:

Grade level potlucks, Walk and run a thon, Middle school dance

There being no further business to come before the PTO, a motion to adjourn the meeting was made by Ann and seconded by Sharon and Alison. The meeting adjourned at 10:41 am.

The next meeting is scheduled to be November 11, 2016 at 8:30 am in the PIT.

Respectfully submitted,

Ann Kovacs

PTO Secretary

 

Leave a comment

Filed under Announcements, Minutes

September PTO minutes

The minutes will be reviewed and approved at the October 14th meeting. Please note that the budget present at the meeting in September will not be voted on at this meeting. The budget as presented and proposed at the PTO meeting on 9/16/16 has been revised to reflect the expenditure of Walk and Run-a-thon funds.  The revisions consist of the addition of $4,000 in Special Projects expense as well as other smaller adjustments to existing expenses.  This revised budget will be discussed at the 10/14/16 meeting and voted on at the 11/11/16 meeting.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: September 16, 2016

Location: Pit

Alison Polidano acted as chairperson, and Ann acted as secretary of the meeting.

The meeting was called to order at 8:30 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Al Waters Janet Nichols Megan Masson-Minock Jeannie Crayne
Alison Polidano Jane Pacheco Sharon Maccini Melissa Pozenel
Ann Kovacs Sherry Mackay Troy Mickey Mary Mickey
Mary Edlund Julie de Jong Rob Barhite  

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Mary Edlund to approve and seconded by Megan Masson-Minock. Motion passed.

Director’s reports- Al Waters

  • 2 new staff: Ashley Hagadon: Music teacher.  Ashley will assist in Media center Thurs and Fri mornings to check in items from the students. Jeannie Crayne is the new 2/3 teacher. She had been a long time instructional aide at all grade levels and new PTO liaison.
  • The county deaf and hard of hearing program now housed in the old hall conference room. 3 students: 2- 2nd graders, 1-7th The students will attend HC classes part of their day with their teachers. This program does bring in some foundation money to Honey Creek.
  • HC audit complete, results pending. Positive feedback that HC is in a better position than expected.
  • Busy fall for the school: Before thanksgiving Al has to provide benchmark assessments for 1st /2nd grade ELA and math. Assessments will be performed in the fall and spring for comparison and growth. Advance ED accreditation continues. A site visit is planned Nov 10-11 with reviewers. Accreditation is performed every 5 years. English language learner population at Honey Creek is growing and our policy needs to be revised. Software has been purchased for the teacher assessments. Teachers will be trained. School improvement plan and federal grant applications are due before the end of September. New teachers are required to have a minimum of 3 days to attend professional development.
  • Al asked the PTO if the theme committees can help with certain needs. Literacy committee: diagnostics training requested by staff. Wellness: staff professional development on anxiety and depression mental health. Arts committee: Assist Christine with conference fee. The PTO supports these requests asked Al to have the requests send to the theme committee heads with details.
  • SUGGESTION for next fall: Can the grade level potlucks be offsite to decrease need for administration to be present to lock the building at the end of events. Jeannie will let us know how the staff felt the potlucks went at our next meeting.
  • All classroom sinks will be replaced over spring break.
  • M Step results are available. HC is listed at one of the top 4 schools in the county, strong performance.  Parents can pick up the result in the office over the next 2 weeks then they will be sent home with students. Plan is to give test online again this year. It may not be given next year; the state is changing the test again. Discussion about the difficulty with continued changes with the state level.

School Board Report- Megan Masson-Minock

  • Board met in August. Superintendent assessment tool selected. Retreat this weekend to revise strategic plan. Budget is looking better. School board will continue to look at possibility if increasing class size. Goal to brand our school, having marketing materials that the foundation can take to other funding sources or to give out as advertising for school. Next meeting Sept 28th 530 pm in the PIT.

HC Foundation Report- Sara Brintnall email

  • Foundation met September 12th and voted to give $50,000 gift to the school to be used as the board or school deems appropriate. Thank you to all the families who have donated. Mathias Kirch and Ashlea Walton joined the foundation board. Al reported the foundation has resumed exempt status. Next meeting is Oct 3rd 6-730 pm at Honey Creek.

Teacher Liaison Report- Jeannie Crayne

  • No major issues. Concern of the organization of the grade level potluck. What is the goal being so close to the back to school picnic? Who is organizing? As Al echoed earlier if potlucks are continued should it be offsite? Should it be done at all levels? Input and discussion from attendees was that the potluck is valuable for new families.

Action Issues:

  • 2016-17 PTO budget: Mary Edlund

This budget based on last year’s activity. Budget was proposed and reviewed. Over the summer the PTO executive committee met several times to discuss possibility of ½ day enrichment activities to offset some of time outside of class. The PTO could not coordinate this based on money, time, and volunteers needed. An option to help offset some of the extra costs was brought up for after care assistance and applying funds to the HC scholarship fund. Sherry brought up importance of parent knowledge of scholarship. Sharon asked Al to have an email sent to the community alerting families about financial assistance. Historically, several families have used the scholarship assistance according to discussions with Shellee.  Balance budget discussion occurred. Adjustments were made and the 2016-17 budget will be posted on the PTO website for comment between now and the next PTO meeting. A motion to place the budget up for review on the website was made by Mary Edlund and seconded by Alison. All were in favor.

  • Motion to approve Janet Nichols as the new 2016-17 PTO Treasurer was made by Mary Edlund and seconded by Sharon Maccini. All in favor. Welcome Janet.
  • Alison thanked Mary for her 4 years of service to the PTO as treasurer

PTO Committee Reports:

  • Wellness: Jane Pacheco reported that the wellness committee has an external hard drive documenting wellness activities from Deb Lentz. Anyone is welcome to join the committee. Farm to school is a try it day Thurs 9/22. Eric and Christine will coordinate. Wellness committee mtg 9/20 8:15 in office conference room. Harvest Dinner fundraiser is  Oct 21st. This year, Chris Chiapelli, the chef at The Black Pearl will create the food. Edible garden and green house needs helpers. Stem committee and wellness will talk to collaborate on some activities. Harvest Dinner wants table cloths. Reusable tablecloths were purchased last year and are in the graduation bins in the PTO closet.
  • STEM : Plans to continue assisting with the fall festival slime table. Specific volunteer opportunities for STEM will be available during the year. Meeting with Teachers to get stem related grade level needs. Science Olympiad MS wants MS students this year.
  • Arts: Chris reported via email that Arts committee wants to focus on Christine Bruxvoort needs and supplementing the Art curriculum.
  • Literacy: Karen Larsen via email: First meeting will be in October. Many activities scheduled for 2017, March is reading month, used book sale, promoting summer reading. Ann asked Karen to consider sponsoring a book sale at the fall festival as HC has done in the past.
  • Room Parents – We need a room parent for music and tech teachers. The room parent handbook was updated. MS dance Sept 30th. Need a parent to organize graduation dance, notes from last year will be uploaded to athe google drive in the next month. HC banners were purchased for use for all activities.

Completed events:  Welcome back picnic

Upcoming Events:               Walk and run a thon Saturday September 24, 2016, 9am -4 pm

Middle School Dance, September 30th, 3:15-6:45 pm

Back to school grade level potlucks

There being no further business to come before the PTO, a motion to adjourn the meeting was made by Alison and seconded by Mary. The meeting was adjourned at 10:10 am.

Respectfully submitted,

Ann Kovacs

PTO secretary

Leave a comment

Filed under Announcements, Minutes

Proposed 2016-17 PTO Budget

NOTE:  9/23/16 A revised budget is now up for review different from the budget post earlier this week. Due to the revisions, the budget will be briefly discussed again at the October PTO meeting. A vote on the budget will occur after another review/ comment period following the October meeting and therefore will be voted on during the November PTO meeting. Thank you.

Please review the proposed PTO budget below. You may leave a comment in the comment section below between now and the next PTO meeting. The budget was discussed at the monthly PTO meeting on Friday September 16,2016.

2016-17proposed-budget-b

 

1 Comment

Filed under Announcements, Items For Review

PTO Meeting September 16, 2016

PTO September Meeting
Join us on Friday , September 16th in the Pit for our monthly PTO meeting. It will begin at 8:30 am. If you are unable to join us you may join us via the go to meeting link or phone number below.

Fri, Sep 16, 2016 8:30 AM – 11:00 AM Eastern Standard Time

Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/772835917

You can also dial in using your phone.

United States : +1 (872) 240-3212

Access Code: 772-835-917
First GoToMeeting? Try a test session: http://help.citrix.com/getready

Agenda

  1. Call to Order, Welcome, Approval of Minutes ~  Alison
  2. Director’s Report ~ Al
  3. Board Update ~
  4. Foundation Update ~ Sara Brintnall email or other representative
  5. Teacher Liaison Update
  6. PTO Reports:
    • Wellness ~ Julie
    • Treasurer ~ Mary
    • STEM ~ Sherry
    • Arts ~ Chris via email
    • Literacy ~ Karen via email
    • Room Parents ~ Lara via email

7. Action Issues:

  • Motion: 2016-2017 Budget Approval
  • Nomination/Vote: 2016-17 Treasurer candidate, Janet Nichols

8. Upcoming Events

  • September 24, 9am-4pm: Walk-N-Run-Athon
  • September 30, 3:15-6:45 Middle School Dance
  • Back to school grade level potlucks

9. Completed Events:

  • Welcome Back Picnic

Leave a comment

Filed under Agendas, Announcements