February PTO minutes

These minutes will be reviewed/approved at the beginning of the next PTO meeting March 10,2017

February Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date February 10, 2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   8:28    am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Erin Peterson Allison Polidano Lara Thomas Jeannie Crayne
Mary Edlund Sharon Maccini Julie De Jong Al Waters
Eric Moore Katy Kramp Sara Hakala  
Ann Kovacs Karen Larson Abby Adams  

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Allison and seconded by Abby to approve the minutes. Motion passed.

Discussion Points: PTO priorities and open positions

  • PTO mission: supporting the teachers and the community, how do we best accomplish this?
  • PTO board openings are secretary and co-chair next school year. Time commitments for positions will be sent out in the near future.
  • Discussion in the meeting centered around setting up coordination between the PTO committees, organizing with the resources we have in determining if any activities need to be put on hold next year.
  • Discussion about working families and how they can to get involved with the PTO. We have many families who volunteer their time during evening events and in the classrooms and many ways. For next year we may revisit a couple of meetings in the evening, but off site to prevent administrators from staying late.
  • Discussion of integrating new families and the parent mentor program established a few years ago; suggestion of having a welcome packet that discuss volunteer time needs and the portions of the school parent pledge.
  • Discussion of networking with room parents to help determine any families who may be able to fill some of the PTO needs.
  • Al mentioned the school will need to approve the calendar by April/May so we need to try to have organizational pieces for activities moving forward for next year. If not they can be added later.  All school Sign up genius is helpful for events but someone needs to be an administrator to get the lists to the event organizers.

Director’s reports- Al Waters

  • Email from earlier this week as to how families can impact efforts to create equitable funding, reduce regulatory policy, and create greater freedom in curriculum. The Michigan Association of Public School Academies will be hosting a Parent Ambassador Network meeting in Ypsilanti on February 27th 6-8 pm Ypsilanti public library on Whitaker Rd. For more information: http://www.charterschools.org/charter-parent-ambassador-network to register.
  • Terra Nova results are in, pick up results from Karen. Left over results will be mailed.
  • Kristyne Russell (PE teacher) is working to update the MS maturation curriculum: Committee will be Kristyne; parent Danielle Cardinal-Terry; a minister; and a healthcare worker. The latter two are required to be on the committee and have been chosen. They will meet, review the curriculum, revise, and invite families to review, make corrections then send to the school board for approval. Contact Kristyne if you are interested in being involved.
  • School attendance policy: WISD is considering chronic absenteeism as missing 10 days of school. There is/will be a process the school will have to follow to address going forward if children miss a lot of school days.
  • Last school board meeting: The board did vote to give staff 5% raise. First pay raise in 5 years.

Budget: Budget update unable to be obtained due to internet problems during the meeting.

Teacher Liaison Report- Jeannie Crayne

  • Discussing welcome back picnic sites with Julie. Welcome back picnic requests: local, good parking, and bathrooms.
  • WNRAT funds: Teachers need funds for die cut sets ~$500 for math and other curriculum. Al also discussed the need Media center book shelving, refreshing book collection. Katy Kramp mentioned Literacy committee has some funds for media center as well from Nicola’s book sale.

School Board Report– held until next meeting. See Al’s report about approving raises.

HC Foundation Report– held until next meeting

PTO Committee Reports

  • Wellness: Julie De Jong reported. Grace Kotre is doing Monday morning mindfulness in K1 class. May be looking at continuing in the future with additional HC parent who is also mindfulness certified. Has wellness received feedback on maturation bags? Help is needed organizing bags this year. Contact Julie De Jong.
  • STEM: No report. Allison spoke with Sherry who thinks we should not hold STEM fair next year. The WISD has a stem fair we have been invited to and she will provide more information at a later time.
  • Arts: Eric Moore reported. Talent show will need an organizer for 2018. We need help for the 2017 talent show dinner running a life skills class this year. Matt Cyrulinik has done it the past he would like to show someone how to continue the tradition. Meeting discussion: could the life skills class order pizza, collect money ahead of day, make salad and desserts for talent night? Could it be organizational class vs a cooking class. This could be a back-up plan if a life skills class can’t be run. The talent show and dinner raises money to pay for 8th grade trip. Sign up for talent show night volunteers is coming.
  • Literacy : Kaaren Larsen reported. March is reading month is in planning stage, and planning end of school book sale.
  • Room Parents –Request sent to families via room parents for Clorox wipes for the classrooms. Lara will send email to see if there are alternatives to grade level potlucks for next year. We still need graduation coordination and set up help. There is a stage set up for ceremony, dinner and dance. Sharon Maccini and Mary Edlund  will talk to Lara about needs.

No further business was brought forward. The meeting was adjourned at    9:45     am. Alison motioned to end meeting and Sharon seconded.

The next meeting will be March 10.2017 at 8:30 am in the PIT.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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January PTO minutes

Please note: The following minutes will be reviewed and approved at the next meeting on February 10,2017.

January Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date January 13, 2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:35 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Ann Kovacs Christine Kelley    
Al Waters Jeannie Crayne    
Sharon Maccini      
Alison Polidano Online: Janet Nichols    

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Alison and seconded by Ann. Motion passed.

Director’s reports- Al Waters

  • Attended a seminar put on the Citizens Research Council of Michigan. State general fund has decreased by 61.5 % lower than 2000 due to economy and state tax cuts. School Aid fund 7 % lower than where it was in 2000. Funding of schools is lower than 2000. State is increasing money, $1.4 billion since 2011 but it has gone to state mandated retirement fund not to school costs. Over all funding going in classes has gone down since 2011 even though there has been a slight increase in fund allowance mostly due to required money to be put in retirement fund. The seminar also looked at Massachusetts ( highest funded schools with highest performance, all schools get the same and those who are in high need areas get more $) vs. Michigan ( one of the lowest funded states and inequitable $ distribution)
  • External review Advanced ED accreditation results:
  1. Findings show Honey Creek is using best practice for individualized learning, project based learning; Parental involvement enriches education and builds a strong sense of community; strong collaboration with staff, students, instructional consultants to positively impact learning.
  2. Improvements recommended: review school improvement process ; regular meeting/information to community to update schools purpose/plans to monitor student achievement, design a formal professional development process for governing body and individuals qualifications, evaluate the use of technology for student learning, facility collaboration to resolve concerns and update plan to solve concerns.
  • Discussion occured about state funding and if there are going to be changes that effect any increase funding for our school.

Budget: Budget review.  Janet was present online. Alison presented YTD budget. Things are going well. Scrip sales are doing well, trying to fill teacher requests from holiday gifts. California Pizza Kitchen made $250; check will be picked up soon.

Teacher Liaison Report– Jeannie Crayne

  • No consensus for the Walk and Run a thon (WNRAT) funds for a particular school need. Each grade level has needs and wants: air purifiers in all rooms, iPad , chrome books , professional development for teachers, outside speakers, library books.
  • Discussion occurred in the meeting Re: Would a new iPad/chrome book cart be useful for WNRAT funds? Al mentioned that more iPad and chrome books would require additional access points for internet for a fee. Al will ask Jessica to assess needs/obtain costs.
  • Teachers also feel the back to school picnic should move closer to school (ie Veterans Park) for a variety of reasons discussed at previous PTO meetings. Ann will email Julie De Jong who has organized the picnic the past few years to make sure a new site can be secured before next year.

School Board Report– Al reported that the school board  voted to decrease schools fund balance from 15 % to 9 % This is to support the goal of giving the teachers a raise and to compensate teachers for extra work days this year. Al and Shellee are working on revised budget for the next school board meeting. Next meeting Jan 25th, 5:30-8:30 in Pit.

HC Foundation Report– Sharon reported that the HC foundation was able to raise $11,000 with the end of year campaign. Thank you to the community! Per email from Sara Brintnall, all money raised through the Foundation goes to Honey Creek to assist with operational costs. There is also an increase in the number of monthly donors to the Foundation which provides the school with both predictable and sustainable funding.  Tax letters for 2016 will be mailed out soon. The next Foundation meeting on February 6th  at 6pm at the meeting room of Sunward Co-housing.

PTO Committee Reports:

  • Wellness: Emails from Julie DeJong and Jane Pacheco. Wellness continued to discuss mental health initiatives at their December meeting. A new parent, Grace Kotre, leads children’s classes in mindfulness and will be starting a pilot program at the end of January (Jan. 30) in the K/1 classes. She is planning to spend 15 minutes in each class, per week. She may be able to expand it next year to other classrooms depending on feedback from the K/1 teachers and interest from other teachers and her availability. Try It Tuesday was potatoes for December. Christine and Eric are working on January Try it day. Wellness also discussed avenues for bringing in other speakers on mental health issues with Al but there are no formal plans as of yet. Next Wellness meeting is 2/17 at 8:15 am.
  • STEM: No official email received. Alison will follow up with Sherry to see how plans for the STEM fair are progressing.
  • Arts : A list of needs/supplies for Christine Bruxvoort are being purchased , discussing purchasing Art books for the media center as a resource for students, and collaborating with STEM committee for “lunch with an expert” series.
  • Literacy: Nicolas book fair raised $539 for the media center. Al discussed having 2 media specialists review collections at the end of the year and inventory. Then maybe they can work to invest the Nicola’s funds. March read-in with High point students is on March 3rd.
  • Room Parents – holiday gift collection went well. Teachers are using spreadsheet for supplies. Parents should check the spreadsheet to see if your teacher has updated needs.
  • Sharon Maccini: Letter writing in the spring to contact legislators in hopes of improving school funding. Considering starting with an information session to families around March/ April.
  • Discussion about communication and filling PTO positions for next year. Difficult to obtain volunteers with numerous other committees (board, foundation, other PTO sub-committees.)

Upcoming Events:

  • Jan 20th Curriculum Celebration
  • Jan 25th Half day
  • Feb 24th STEM fair

No further business was brought forward. The meeting was adjourned at 9:49 am. The next PTO meeting will be held February 10, 2017 at 8:30 am in the Pit.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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December PTO meeting minutes

The minutes below with be reviewed and approved at the next meeting January 13th at 8:30 am in the Pit.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 12/9/16

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:39 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Lara Thomas Ann Kovacs    
April Nance Alison Polidano    
Janet Nichols      
Sharon Maccini      

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Sharon and seconded by Ann to approve the minutes. Motion passed.

Director’s reports– Al Waters was unable to attend due to a meeting conflict.

Budget:  Janet reviewed month to date budget that reimbursements were being made to committees. Scrip had a good day today and a holiday order has come in. Not much online use, more direct inventory sales on Fridays. PTO is on budget at this point. Run a thon made a total of $ ~7, 000 (some designated to HC foundation), Fall festival harvest dinner made a total of ~$1,600.

Teacher Liaison Report– Jeannie not present, at a field trip. Jeannie did not get back to Alison regarding what the teachers would like the walk and run a thon money to benefit. Alison will follow up.

School Board Report– Email from Andy Sheibar stated HC received re-accreditation from advancED; board has had discussion about reducing the budget “cushion” from 15% to 10% bringing us much more in line with other nonprofit schools and using that difference to give the teachers a bonus. This has not been decided officially. Marketing packet with talking points should be complete and printed by end of year or January. At the next board, meeting a parent concern over a book in the media will be discussed. Sharon attended communications and outreach meeting to work on collaboration. The school board started a sustainability committee this month, run by Karen Andrews. Next meeting for this subcommittee 12/14 goal is to find external funding sources such a foundation grants, benefactor, other grants with a goal of raising $100,000 this school year and $250,000 annually starting next year. Next full school board meeting 12/21 at 5:30pm here at HC.

HC Foundation Report–   Sharon attended meeting: Grandparents campaign is successful. Year-end tax letters will be sent out soon. Next foundation meeting is Jan 9th here at HC.

PTO Committee Reports

  • Wellness: Email from Julie De Jong: Mental health initiatives were discussed at the November meeting. A HC parent, Grace Kotre teaches children’s mindfulness classes and would like to bring to Honey Creek classrooms. Wellness would like to go to a teacher staff meeting to hear the teachers/Administrations thoughts on such a program. Considering a pilot in one class with expansion to other classrooms; a parent workshop; and sponsoring a staff workshop on one of the ½ days. Also discussed was talking with Al about sponsoring teachers interested in attending lunch and learn sessions on mental health topics that are sponsored by the WISD this winter. Next wellness meeting is Thursday December 22, 2016 at 8:00 am.
  • STEM: email from Sherry Mackay: Put Stem fair on your calendar Friday, FEB 24th posters will be going up Monday. Science Olympiad teams for elementary and middle school will be starting in January. STEM and Wellness committee’s will be meeting to discuss sharing “lunch with an expert” responsibilities on a rotating basis hopefully to start in January.
  • Arts : No report
  • Literacy : No report
  • Room Parents – Lara Thomas has started collecting for holiday teacher gifts. After collection room parents then get the money to provide the gift/scrip certificate to individual teachers/instructional aide. For specials/support staff, Lara usually gets a scrip certificate for them. 2 more collections Wed 12/14 and Friday 12/16. Lara may not be doing the collecting next year if anyone is interested in continuing this task.

Upcoming Events:      

Craft sale 12/14

Winter Performance 12/15

 STEM fair Feb 24th add to your school calendar

Looking ahead: Will need co-chair, and secretary for PTO committee 2017-18, fall festival committee members.

No further business was brought forward. The meeting was adjourned at 9:23 am.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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California Pizza Kitchen Fundraiser

Join us at California Pizza Kitchen Dec-12-14 between 11 am-9 pm at the Briarwood Mall location. Bring the flier below and CPK will donate 20% of your purchase to support Honey Creek.

honey-creek-dec-12-142016

Also, you can add to the percentage by buying scrip cards:

This year, CPK had us set up a unique URL through which we will order SCRIP cards.  Then link will be active from December 5 to December 20.  You MUST use the link below in order for Honey Creek to receive the 10% back.

If you plan to eat at CPK during the in store part of the fundraiser (12/12-12/14), think about ordering SCRIP to take with you.  When you order online, you can choose whether you would like an ecard on your device or a physical card mailed to your home.

As an added incentive, CPK currently has a promotion – buy $100, get $20 free!

https://merchant.wgiftcard.com/wlc/virtual/cpk_fundraising/168_honeycreekpto/cpk

-Hope to see you next week! Ann

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November 2016 PTO minutes

The proposed PTO budget passed at the Nov 11th meeting. These are the minutes from that meeting that will be reviewed on Dec 9th.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: Nov 11, 2016

Location: Office conference room

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:31 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Alison Polidano Sharon Maccini Lara Thomas  
Julie De Jong Christine Kelley Abby Adams  
Ann Kovacs Shawnda Nichols    
Mary Edlund Matthias Kirch    

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Lara and seconded by Alison to approve the minutes. Motion passed.

Director’s reports– Al Waters unavailable do to meeting conflict. Look for upcoming school email with accreditation results when available.

School Board Report– Matthias Kirch reported that Andy Sheibar has been working on marketing summary for marketing the school. The Board approved the school’s strategic plan. Board is looking for 2 new members to increase to up to 13 members. Next board meeting is November 30 at 5:30 pm.

HC Foundation Report– Sharon Maccini attended the last Foundation meeting is reporting two fundraising campaigns in the works:  1. Grandparent campaign to raise money, ongoing campaign from the fall 2. Alumni fundraising campaign with assist from MS teachers to get started with a contact list.

Teacher Liaison Report– Jeannie will follow up with Alison outside of the meeting. Jeannie was unavailable due to a meeting conflict.

Treasurer 2016-17 Budget: Budget was presented again and no comments were made on the website over the past month or before.  Mary motioned to approve the budget, Alison seconded. The PTO 2016-17 budget was approved. Supply checks will be written to the teachers.

PTO Committee Reports

  • Wellness: Harvest Dinner raised $1600 after expenses. We fed 220 people. WISD presentation on screen time went well. Committee will send out an email summary from that presentation. Wellness was asked by Al to cover the cost for a speaker for teacher professional development day on “Anxiety and Depression in kids”. Mindfulness initiative will be discussed at the next Wellness meeting. Nov 23rd at 8:15 am.
  • STEM: Report from Sherry who joined us online. STEM applied for a $2000 grant toward Science Olympiad for both Elementary and MS teams. Grant awards are posted Dec 15th. Sara Brintnall will lead the Elementary Team and Sherry will lead the Middle School team. The STEM committee is working on marketing for the STEM Fair which is scheduled for Friday, Feb 24, 2017. Posters will go up after Thanksgiving reminding families about the STEM Fair and encouraging more student projects to be submitted.
  • Arts : No new update
  • Literacy: Email from Karen Larson: Thank you for participating in the Nicola’s fundraiser. We will be informed of results once the special orders get picked up. March is reading month activity details will be forthcoming.
  • Room Parents –Lara follow up from last month; the school supply lists for “year-long classroom needs” are being updated by the teachers, holiday gift collections to be started soon.
  • Letter writing campaign: Sharon Maccini discussed a parents and students letter writing campaign to politicians to try to affect finances of charter schools. If you have any legislator contacts or are interested let Sharon know at pto.chair@gmail.com. With the election this week and turnover in Michigan legislature this will likely be started after January. Sharon will also contact Joe in the MS about student input.

Discussion Points/ Action items:

  • Abby Adams -Spirit wear sale now thru Nov 20th. See email sent with order form.
  • 6th-7th grade parents HELP NEEDED : Graduation stage and chair set up and graduation dance set up for June. Contact Lara Thomas for information at ljthomas@umich.edu
  • PTO closet sheet has been placed on the door to see who uses the closet. Goal is to get better organization and inventory of PTO items.
  • Topic brought up to inform the community about money raised from Box tops and scrip and what its used to purchase or to fund to motivate families to save.

No further business brought forward meeting was adjourned at  9:07 am.

Next PTO meeting December 9, 2016 at 8:30 am, location to be determined.

Respectfully submitted,

Ann Kovacs

PTO secretary

 

 

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