December PTO meeting minutes

The minutes below with be reviewed and approved at the next meeting January 13th at 8:30 am in the Pit.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 12/9/16

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:39 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Lara Thomas Ann Kovacs    
April Nance Alison Polidano    
Janet Nichols      
Sharon Maccini      


The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Sharon and seconded by Ann to approve the minutes. Motion passed.

Director’s reports– Al Waters was unable to attend due to a meeting conflict.

Budget:  Janet reviewed month to date budget that reimbursements were being made to committees. Scrip had a good day today and a holiday order has come in. Not much online use, more direct inventory sales on Fridays. PTO is on budget at this point. Run a thon made a total of $ ~7, 000 (some designated to HC foundation), Fall festival harvest dinner made a total of ~$1,600.

Teacher Liaison Report– Jeannie not present, at a field trip. Jeannie did not get back to Alison regarding what the teachers would like the walk and run a thon money to benefit. Alison will follow up.

School Board Report– Email from Andy Sheibar stated HC received re-accreditation from advancED; board has had discussion about reducing the budget “cushion” from 15% to 10% bringing us much more in line with other nonprofit schools and using that difference to give the teachers a bonus. This has not been decided officially. Marketing packet with talking points should be complete and printed by end of year or January. At the next board, meeting a parent concern over a book in the media will be discussed. Sharon attended communications and outreach meeting to work on collaboration. The school board started a sustainability committee this month, run by Karen Andrews. Next meeting for this subcommittee 12/14 goal is to find external funding sources such a foundation grants, benefactor, other grants with a goal of raising $100,000 this school year and $250,000 annually starting next year. Next full school board meeting 12/21 at 5:30pm here at HC.

HC Foundation Report–   Sharon attended meeting: Grandparents campaign is successful. Year-end tax letters will be sent out soon. Next foundation meeting is Jan 9th here at HC.

PTO Committee Reports

  • Wellness: Email from Julie De Jong: Mental health initiatives were discussed at the November meeting. A HC parent, Grace Kotre teaches children’s mindfulness classes and would like to bring to Honey Creek classrooms. Wellness would like to go to a teacher staff meeting to hear the teachers/Administrations thoughts on such a program. Considering a pilot in one class with expansion to other classrooms; a parent workshop; and sponsoring a staff workshop on one of the ½ days. Also discussed was talking with Al about sponsoring teachers interested in attending lunch and learn sessions on mental health topics that are sponsored by the WISD this winter. Next wellness meeting is Thursday December 22, 2016 at 8:00 am.
  • STEM: email from Sherry Mackay: Put Stem fair on your calendar Friday, FEB 24th posters will be going up Monday. Science Olympiad teams for elementary and middle school will be starting in January. STEM and Wellness committee’s will be meeting to discuss sharing “lunch with an expert” responsibilities on a rotating basis hopefully to start in January.
  • Arts : No report
  • Literacy : No report
  • Room Parents – Lara Thomas has started collecting for holiday teacher gifts. After collection room parents then get the money to provide the gift/scrip certificate to individual teachers/instructional aide. For specials/support staff, Lara usually gets a scrip certificate for them. 2 more collections Wed 12/14 and Friday 12/16. Lara may not be doing the collecting next year if anyone is interested in continuing this task.

Upcoming Events:      

Craft sale 12/14

Winter Performance 12/15

 STEM fair Feb 24th add to your school calendar

Looking ahead: Will need co-chair, and secretary for PTO committee 2017-18, fall festival committee members.

No further business was brought forward. The meeting was adjourned at 9:23 am.

Respectfully submitted,

Ann Kovacs

PTO Secretary


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