November PTO minutes

The following minutes were taken at the last PTO meeting on 11/10/17. They will be reviewed and approved at the next meeting 12/8/17.

November Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 11/10/2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 2:25 pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Alison Polidano Jane Pacheco    
Megan Masson-Minock Ann Kovacs    
Al Waters      
Jeannie Crayne      



The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. Corrections to HC Foundation report were requested via email and completes. A motion was made by Alison and seconded by Megan to accept minutes with corrections. Motion passed.

Director’s reports– Al Waters review of school audit which is done yearly. Fund balance grew by $30,000 ~6% increased revenue for the year ending in June. Revenue pie chart:  School : 75 % of revenue is state funding , 3% federal funding,  9 % WISD/special education services, 13 % local source ( aftercare, camp and foundation or otherwise).  Expenditures Pie Chart : 55% salaries, 30 % benefits, 12 % Purchased services ( SLP, OT, ESL , specialty contract employees, building rent, etc) , Supplies 2%, other 1%.

School Board Report– Megan Masson-Minock reported.  Last meeting contained presentations on test scores. New business discussed the board’s strategic plan and the plan will be place on website. 90 day goals: review and update budget, plan for director evaluation process spreading out over the year it is due to complete all parts  vs all parts to complete in January due to the many parts of the evaluation tool selected last year , discussed review of policies and plan.  Next meeting presentation on process for executive director performance review moving forward.

HC Foundation Report– (per email from Sarah Brintnall) The next Foundation Board meeting will take place at 6:00pm on December 4th. All are welcome to join us. If you have any questions about what the Foundation does or would to join us on the 4th, please email: The Foundation mailbox has been moved to the sign-in table in the Honey Creek office. Thank you to all who donate.

Teacher Liaison Report: Teachers thanking PTO for money for supplies classroom supplies ~$500 each. It was much appreciated and teachers are already outfitting their classrooms with needed and wish list items.

Budget: In general budget is doing well. Bagel sales going well approximately making ~ $2,600, Alison will communicate with Sandi on Scrip and standing inventory vs sales but profits are down , WNRAT $~6,000 made but not all collected. A water cooler has been purchased ~$3,000 from WNRAT funds as well as previous 8th grade class gifts and will be installed for cafeteria: water bottles can be filled and height will be adjusted so younger children will be able to reach and not stand on a chair. Pay pal account is doing well for bagels and WNRAT funds collection.

PTO Committee Reports:

  • Wellness: Jane Harvest dinner successful but there was a reduction in the number of plates sold compared to past years. An issue arose re use of the kitchen. The Dexter food services staff was not notified about need to use the kitchen. Al helped facilitate a cleaning fee since the kitchen was used after they cleaned it for the day. Moving forward if the kitchen is ever needed for an event communication to Dexter food services is needed so a staff person can be provided ( a certified person ). New family is taking over farm to school communication from Deb Lentz. Wellness book group Nov 15 part one of Middle School Makeover. Wellness is providing funding for teacher’s Mindfulness training. Discussion about cafeteria microwave might not be in working order. Al will investigate. Discussion about Set up volunteers not timely for STEM set up, can MS students help more next year. Discussion of how 16 MS students signed up to help in the gym during the festival which is more than in past 5 years.
  • STEM: (email from Sherry Mackay) Fall STEM Festival. Thank you to everyone who volunteered at the Fall STEM Festival! Would like collaboration with Edible Garden committee.  STEM supports some technical additions to the gardens.  Washtenaw Elementary Science Olympiad. Information will be coming out soon about the Science Olympiad and how to join the Honey Creek team. In the meantime, if you have questions, please email:  Student Exhibit Day.  This would be a showcase for student STEM projects only.  Projects would be set-up during the day for classes to rotate through (similar to what is done for the Craft Sale.)
  • Arts : (email from Chris Untalan) Met with Gary Klink to introduce him to the committee, hear what his program needs/interests are and offer any support we are able to provide. We are waiting for a wish list of instruments/other department needs to see how we may assist him. We plan on meeting with Marta next month to find out how we might assist/supplement the visual arts program. Talent show is planned for Friday, March 16th
  • Literacy: (email from Karen Larson) upcoming fundraiser at Nicola’s from Nov. 15-20. 20% of what is spent is a book credit at Nicola’s to purchase books. Shoppers MUST mention the school at checkout in order for us to get credit. It is possible to shop online ( using the code HONEYCREEK.
  • Room Parents: SOCIAL EVENTS: K/1 RPs planned a successful parent social event the evening of 11/4. Anne Heaton helped spearhead this get together.2/3 RPs are helping to plan “friendship day” (pre-thanksgiving) event that includes Gretchen’s House and A-wing high point classes. It will be a little different this year.4/5 RPs volunteered 11/8 to dissect sheep eyeballs. Thanks to Sandi Little. The Middle School dance was on 11/3 and went smoothly. Only glitch was the clean-up crew left two boxes on the floor of the closet not knowing this was a fire hazard. Sue H. reached out to Lara who rectified the problem. Event planners need to know that we cannot leave boxes on the floor in the PTO closet. Spirit wear sale ends midnight Sunday 12/12. Spirit wear to be passed out at a special donut/coffee drop off event in December before break to which all parents will be invited. Date tbd. Anything not passed out will be passed out at a bagel Friday or other arrangement. HOLIDAY COLLECTIONS: Holiday collections for teachers, staff and admin will start after Thanksgiving. Collections will take place at Bagel Day on December 1, 8, and 15.  Lara and Abby will be reminding room parents to communicate with their classrooms and plan for collections. Each classroom/grade level room parent will decide how they want to collect rather than using one central PayPal. At this time, it seems complicated to divide up PayPal contributions among all the different categories (teachers and instructional aides, specials teachers, admin, student support staff, etc. ) and how to give contributions back to the room parents if they ARE NOT using SCRIP but rather giving cash, other kinds of gift cards or purchasing a gift. Middle School uses one central PayPal since the collections are evenly divide among the Middle School teachers and MS instructional aides. Each year we collect as follows: Let Abby or Lara know if you have questions.

Individual envelopes for:

  • Each K/1 teacher and her instructional aid or aides
  • Each 2/3 teacher and her instructional aid or aides

One envelope for:

  • 4/5 teachers and instructional aide
  • Middle School teachers and instructional aide
  • Specials Teachers
  • Admin (Al, Shellee, Karen, Doug)
  • Aftercare
  • Consultants/Student Support Services

Upcoming Events: Craft Fair Thurs Dec 14- 8:30-12:45 Details are being emailed.

No further business was brought forward Alison motioned to adjourn the meeting. Jeanie second the motion. The meeting was adjourned at     3:18        pm.

Respectfully submitted,

Ann Kovacs

PTO Secretary


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