UPDATE: The motion passed.
At the next PTO meeting, on June 10th, we will have a motion to change the bylaws. Please review the proposed changes, below. Original text is in black; additions are in purple. If you have comments or feedback, please respond in the comments section or speak with a PTO officer.
MEETINGS AND VOTING
Section 1. Meetings of this organization are scheduled monthly throughout the school year.
Section 2. Additional meetings of the organization may be called at the discretion of the officers or by petition of a majority of the members. The time and place of these shall be announced at least seven (7) days in advance of the meeting.
Section 3. The voting body consists of all members of the organization. Those persons present at a properly called meeting shall be designated as a quorum and shall be entitled to take action on behalf of the organization. There must be at least three members present. Members are deemed present by being on site or via a phone or web video connection.
Section 4. A majority vote of the members present at any meeting shall be required for all action to be taken by the organization. In case of a tie, the measure fails.
OFFICERS AND ELECTIONS
Section 1. The officers of this organization are Chair, Chair-elect, Secretary and Treasurer. The Chair, Chair-elect, Secretary and Treasurer are elected by hand vote or written ballot at the regular April meeting. An alternative arrangement is to have two Co-chairs instead of a Chair and a Chair-elect elected in the same way as the Chair and Chair-elect.
Section 2. Qualifications for Election of Office.
- For Chair and Treasurer –a member of the HCCS PTO for at least nine months.
- For Chair-elect and Secretary a member.
- In the case of Co-chairs, at least one of the Co-chairs must have been a member of the HCCS PTO for at least nine months and the other must be a member.
Section 3. Officers assume their official duties at the beginning of the fiscal year and serve for one year or until their successors are elected.
Section 4. Nominations will be accepted from the membership at the regular meeting in March or when they are available through May. The Chair-elect will automatically become a nominee for Chair. If the Co-chair model is in effect, both positions need to be filled in the subsequent year.
Section 5. A vacancy in any office will be filled by a majority vote of the remaining members. In the case of a vacancy in the office of Chair, the Chair-elect shall assume the responsibilities of the Chair. If the Co-chair model is in effect, the position of co-chair must be filled or it will revert to the previous model and the remaining Co-chair will assume all the duties and become the Chair.
DUTIES OF OFFICER
Section 1. The Chair presides at all meetings of the HCCS PTO; serves either actively or in an advisory position on all committees; coordinates committee actions; and reports activities and financial records to the HCCS Board. In the case of two Co-chairs, the responsibilities of the Chair will be divided between the two Co-chairs in a way that is mutually agreeable to the two officers.
Section 2. The Chair-elect shall attend HCCS PTO meetings, and in the absence of the Chair, shall perform the duties of the Chair. The Chair-elect shall perform other duties assigned by the Chair. In the case of two Co-chairs, the responsibilities of the Chair-elect will be divided between the two Co-chairs in a way that is mutually agreeable to the two officers.