Category Archives: Minutes

March PTO minutes

These minutes will be reviewed and approved at the next PTO meeting April 14, 2017. Please leave any comments below the post or email me at hccs.pto.secretary@gmail.com.

March Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date March 10, 2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:26 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Sherry MacKay Julie De Jong Illia Mantle  
Lara Thomas Sharon Maccini Eric Moore  
Al Waters Abby Adams    
Ann Kovacs Mary Edlund    

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Allison and seconded by Mary. Motion passed.

Director’s reports- Al Waters

  • Discussion/proposal to use WNRAT funds for library shelves to replace failing shelves, and Ellison Dies to support the geometry curriculum across the school grades. Al has submitted a proposal with the shelves and dies with costs included. If total is more than available some of the order can be adjusted. All in attendance agreed with the proposal.
  • School Board approved raises 5 % for most, new faculty 2%. HC Fund balance will be 10-11% by end of school year. Other Michigan schools average 8-9 % fund balance. HC school board is looking to set aside $25,000 to get a person to establish large grant asks to bring more money into the school now to get funds committed to the school. The board is looking into to bring on a principal to take on administrative role and learn the school before Al retires, this will help with continuity. Community input is welcome.
  • Working on calendar for 2017-18, fewer half days are planned. With the state mandating certain hours in classroom and days of attendance schedule changes are difficult. We have to coordinate with High Point, HP buses and start time. We have enough in classroom hours required by the state adding days also increase class hours. The school board discussed an idea to end school day at 2:15 on Fridays (1 hour early). Community input would be appreciated. High point buses come at 2:30 so work would be needed to be done to coordinate an early dismissal.
  • HC Foundation met this week. Total family participation in the foundation is down; the number of monthly donors is up, ultimately revenue is up. 40% of families are participating in foundation donations.
  • Greenhouse updates to occur in June of this year. An Eagle Scout project will be to update the greenhouse, install wheelchair height tables, add a watering system, and clear out unused items. Al recommended the purchase a shed next to the outdoor science cabinet to keep tools in for the summer garden to make access easier .Wellness will looking into purchasing cabinet. Discussion of greenhouse key and possibility it can be locked in the shed that is purchased to give access when needed. For harvested food that is not taken: Food gatherers will take extra food. Girl scouts may be able to assist in summer garden caretaking. MS may be able to work with HP buddy in the greenhouse for watering seeds if no one is able to do this. Al will ask k1, 2-3 who usually plant seeds and will contact Tom Kovacs if K/1, 2/3 classes will assist in seed starting and watering in the greenhouse before the Spring clean-up in early April.

Budget:

  • PTO budget seems stable. Requests made by Joe in MS to assist with $50-100 for sign making supplies for their trip to Washington, DC. Al requested the use of WNRAT funds of up to $6500 for the library shelves, and math dies for all grade levels. We are waiting to find out how much expense there is for medals and t-shirts from the (WNRAT) walk and run a thon money. It seems that most of the total requested by the school can be obtained within the funds raise by kids at the walk and run a thon in September.

Teacher Liaison Report– no report

School Board Report– see Al’s report above

HC Foundation Report– see Al’s report above

PTO Committee Reports:

  • Wellness: Julie De Jong reported. Tom Kovacs (tkovacs@emich.edu) will continue the edible garden program this year. He will be looking for help for planting, spring clean up, and caretaking. April 24th parent screening of webinar on “screen time on kids brains”, 6-8 pm in the cafeteria childcare will be provided. More information to come. Grace Kotre continues mindfulness training on k-1 and has been well received. Looking to expand next school year to other classes.
  • STEM: Sherry MacKay discussed linking fall festival and stem fair or talent night and stem fair to combine events. Sherry is organizing how to coordinate the care and use of the trebuchet with Bruce Worden in the future. Cheryl and Jon have given feedback about the benefit of Stem fair. Allison praised the STEM fair this year. Ilia expressed concerned that the STEM committee has had less participation and feels the STEM fair should continue. Less than 30 projects were submitted, most from K-1 and 4/5 levels. Still considering MS STEM club afterschool, not enough participants this year. Sherry suggested a need for a group of people to make event posters for all activities to help event organizers. Discussion of moving STEM fair within fall festival. Sherry will contact Wellness committee. Ann will provide assist as needed and send copy of fall festival documents to Sherry.
  • Arts: Eric Moore reported. Performers are set for Talent show March 24th, 5-8 pm. There will be 30 acts. Programs are being worked on, more sponsors are needed, and shout outs from parents are $5. Meal before the talent show will occur. $8 meal cost. Raises money for the 8th grade trip. Volunteers are still needed. Art show is also occurring during the talent night. Talent show person needed for next year as Eric will not be in the school. This is run as a MS life skills class to produce the show.
  • Literacy: No report.
  • Room Parents –Lara Thomas. Discussion of some classrooms getting together with parents and students to get to know them better. This may be a new way to get to know families if we do not do grade level potlucks next school year. Communicating the PTO needs through the room parents to help with recruitment of PTO positions.
  • Earth Day : Spirit of Alexandria grant won by STEM committee but the activity had to be rescheduled from the STEM fair. Topic: Birds of prey from the Howell Nature Center. Maybe this could be the earth day assembly? Sherry MacKay to contact Jody and/Catherine. Catherine Marquart with Jody Klein will coordinate earth day activities following a similar format from previous years. Earth day 4/21/17. Assistance will be needed.

Completed events:

2/24 STEM fair

Upcoming Events:

3/10 and 3/17 teacher potlucks

3/17-19 CPK fundraiser (see email)

3/24 Talent Show/ Art show/Dinner

4/21 Earth Day Celebration

No further business was brought forward. The meeting was adjourned at    10:05     am. Alison motioned and Mary seconded. The next meeting will occur April 14th at 8:30 am in the Pit.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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February PTO minutes

These minutes will be reviewed/approved at the beginning of the next PTO meeting March 10,2017

February Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date February 10, 2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   8:28    am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Erin Peterson Allison Polidano Lara Thomas Jeannie Crayne
Mary Edlund Sharon Maccini Julie De Jong Al Waters
Eric Moore Katy Kramp Sara Hakala  
Ann Kovacs Karen Larson Abby Adams  

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Allison and seconded by Abby to approve the minutes. Motion passed.

Discussion Points: PTO priorities and open positions

  • PTO mission: supporting the teachers and the community, how do we best accomplish this?
  • PTO board openings are secretary and co-chair next school year. Time commitments for positions will be sent out in the near future.
  • Discussion in the meeting centered around setting up coordination between the PTO committees, organizing with the resources we have in determining if any activities need to be put on hold next year.
  • Discussion about working families and how they can to get involved with the PTO. We have many families who volunteer their time during evening events and in the classrooms and many ways. For next year we may revisit a couple of meetings in the evening, but off site to prevent administrators from staying late.
  • Discussion of integrating new families and the parent mentor program established a few years ago; suggestion of having a welcome packet that discuss volunteer time needs and the portions of the school parent pledge.
  • Discussion of networking with room parents to help determine any families who may be able to fill some of the PTO needs.
  • Al mentioned the school will need to approve the calendar by April/May so we need to try to have organizational pieces for activities moving forward for next year. If not they can be added later.  All school Sign up genius is helpful for events but someone needs to be an administrator to get the lists to the event organizers.

Director’s reports- Al Waters

  • Email from earlier this week as to how families can impact efforts to create equitable funding, reduce regulatory policy, and create greater freedom in curriculum. The Michigan Association of Public School Academies will be hosting a Parent Ambassador Network meeting in Ypsilanti on February 27th 6-8 pm Ypsilanti public library on Whitaker Rd. For more information: http://www.charterschools.org/charter-parent-ambassador-network to register.
  • Terra Nova results are in, pick up results from Karen. Left over results will be mailed.
  • Kristyne Russell (PE teacher) is working to update the MS maturation curriculum: Committee will be Kristyne; parent Danielle Cardinal-Terry; a minister; and a healthcare worker. The latter two are required to be on the committee and have been chosen. They will meet, review the curriculum, revise, and invite families to review, make corrections then send to the school board for approval. Contact Kristyne if you are interested in being involved.
  • School attendance policy: WISD is considering chronic absenteeism as missing 10 days of school. There is/will be a process the school will have to follow to address going forward if children miss a lot of school days.
  • Last school board meeting: The board did vote to give staff 5% raise. First pay raise in 5 years.

Budget: Budget update unable to be obtained due to internet problems during the meeting.

Teacher Liaison Report- Jeannie Crayne

  • Discussing welcome back picnic sites with Julie. Welcome back picnic requests: local, good parking, and bathrooms.
  • WNRAT funds: Teachers need funds for die cut sets ~$500 for math and other curriculum. Al also discussed the need Media center book shelving, refreshing book collection. Katy Kramp mentioned Literacy committee has some funds for media center as well from Nicola’s book sale.

School Board Report– held until next meeting. See Al’s report about approving raises.

HC Foundation Report– held until next meeting

PTO Committee Reports

  • Wellness: Julie De Jong reported. Grace Kotre is doing Monday morning mindfulness in K1 class. May be looking at continuing in the future with additional HC parent who is also mindfulness certified. Has wellness received feedback on maturation bags? Help is needed organizing bags this year. Contact Julie De Jong.
  • STEM: No report. Allison spoke with Sherry who thinks we should not hold STEM fair next year. The WISD has a stem fair we have been invited to and she will provide more information at a later time.
  • Arts: Eric Moore reported. Talent show will need an organizer for 2018. We need help for the 2017 talent show dinner running a life skills class this year. Matt Cyrulinik has done it the past he would like to show someone how to continue the tradition. Meeting discussion: could the life skills class order pizza, collect money ahead of day, make salad and desserts for talent night? Could it be organizational class vs a cooking class. This could be a back-up plan if a life skills class can’t be run. The talent show and dinner raises money to pay for 8th grade trip. Sign up for talent show night volunteers is coming.
  • Literacy : Kaaren Larsen reported. March is reading month is in planning stage, and planning end of school book sale.
  • Room Parents –Request sent to families via room parents for Clorox wipes for the classrooms. Lara will send email to see if there are alternatives to grade level potlucks for next year. We still need graduation coordination and set up help. There is a stage set up for ceremony, dinner and dance. Sharon Maccini and Mary Edlund  will talk to Lara about needs.

No further business was brought forward. The meeting was adjourned at    9:45     am. Alison motioned to end meeting and Sharon seconded.

The next meeting will be March 10.2017 at 8:30 am in the PIT.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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January PTO minutes

Please note: The following minutes will be reviewed and approved at the next meeting on February 10,2017.

January Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date January 13, 2017

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:35 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Ann Kovacs Christine Kelley    
Al Waters Jeannie Crayne    
Sharon Maccini      
Alison Polidano Online: Janet Nichols    

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Alison and seconded by Ann. Motion passed.

Director’s reports- Al Waters

  • Attended a seminar put on the Citizens Research Council of Michigan. State general fund has decreased by 61.5 % lower than 2000 due to economy and state tax cuts. School Aid fund 7 % lower than where it was in 2000. Funding of schools is lower than 2000. State is increasing money, $1.4 billion since 2011 but it has gone to state mandated retirement fund not to school costs. Over all funding going in classes has gone down since 2011 even though there has been a slight increase in fund allowance mostly due to required money to be put in retirement fund. The seminar also looked at Massachusetts ( highest funded schools with highest performance, all schools get the same and those who are in high need areas get more $) vs. Michigan ( one of the lowest funded states and inequitable $ distribution)
  • External review Advanced ED accreditation results:
  1. Findings show Honey Creek is using best practice for individualized learning, project based learning; Parental involvement enriches education and builds a strong sense of community; strong collaboration with staff, students, instructional consultants to positively impact learning.
  2. Improvements recommended: review school improvement process ; regular meeting/information to community to update schools purpose/plans to monitor student achievement, design a formal professional development process for governing body and individuals qualifications, evaluate the use of technology for student learning, facility collaboration to resolve concerns and update plan to solve concerns.
  • Discussion occured about state funding and if there are going to be changes that effect any increase funding for our school.

Budget: Budget review.  Janet was present online. Alison presented YTD budget. Things are going well. Scrip sales are doing well, trying to fill teacher requests from holiday gifts. California Pizza Kitchen made $250; check will be picked up soon.

Teacher Liaison Report– Jeannie Crayne

  • No consensus for the Walk and Run a thon (WNRAT) funds for a particular school need. Each grade level has needs and wants: air purifiers in all rooms, iPad , chrome books , professional development for teachers, outside speakers, library books.
  • Discussion occurred in the meeting Re: Would a new iPad/chrome book cart be useful for WNRAT funds? Al mentioned that more iPad and chrome books would require additional access points for internet for a fee. Al will ask Jessica to assess needs/obtain costs.
  • Teachers also feel the back to school picnic should move closer to school (ie Veterans Park) for a variety of reasons discussed at previous PTO meetings. Ann will email Julie De Jong who has organized the picnic the past few years to make sure a new site can be secured before next year.

School Board Report– Al reported that the school board  voted to decrease schools fund balance from 15 % to 9 % This is to support the goal of giving the teachers a raise and to compensate teachers for extra work days this year. Al and Shellee are working on revised budget for the next school board meeting. Next meeting Jan 25th, 5:30-8:30 in Pit.

HC Foundation Report– Sharon reported that the HC foundation was able to raise $11,000 with the end of year campaign. Thank you to the community! Per email from Sara Brintnall, all money raised through the Foundation goes to Honey Creek to assist with operational costs. There is also an increase in the number of monthly donors to the Foundation which provides the school with both predictable and sustainable funding.  Tax letters for 2016 will be mailed out soon. The next Foundation meeting on February 6th  at 6pm at the meeting room of Sunward Co-housing.

PTO Committee Reports:

  • Wellness: Emails from Julie DeJong and Jane Pacheco. Wellness continued to discuss mental health initiatives at their December meeting. A new parent, Grace Kotre, leads children’s classes in mindfulness and will be starting a pilot program at the end of January (Jan. 30) in the K/1 classes. She is planning to spend 15 minutes in each class, per week. She may be able to expand it next year to other classrooms depending on feedback from the K/1 teachers and interest from other teachers and her availability. Try It Tuesday was potatoes for December. Christine and Eric are working on January Try it day. Wellness also discussed avenues for bringing in other speakers on mental health issues with Al but there are no formal plans as of yet. Next Wellness meeting is 2/17 at 8:15 am.
  • STEM: No official email received. Alison will follow up with Sherry to see how plans for the STEM fair are progressing.
  • Arts : A list of needs/supplies for Christine Bruxvoort are being purchased , discussing purchasing Art books for the media center as a resource for students, and collaborating with STEM committee for “lunch with an expert” series.
  • Literacy: Nicolas book fair raised $539 for the media center. Al discussed having 2 media specialists review collections at the end of the year and inventory. Then maybe they can work to invest the Nicola’s funds. March read-in with High point students is on March 3rd.
  • Room Parents – holiday gift collection went well. Teachers are using spreadsheet for supplies. Parents should check the spreadsheet to see if your teacher has updated needs.
  • Sharon Maccini: Letter writing in the spring to contact legislators in hopes of improving school funding. Considering starting with an information session to families around March/ April.
  • Discussion about communication and filling PTO positions for next year. Difficult to obtain volunteers with numerous other committees (board, foundation, other PTO sub-committees.)

Upcoming Events:

  • Jan 20th Curriculum Celebration
  • Jan 25th Half day
  • Feb 24th STEM fair

No further business was brought forward. The meeting was adjourned at 9:49 am. The next PTO meeting will be held February 10, 2017 at 8:30 am in the Pit.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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October PTO minutes and updated budget proposal

The minutes below will be reviewed and approved at the next PTO meeting November 11, 2016. The next meeting will include the PTO budget vote. The revised budget proposal can be found here: proposed-budget-b-1updated

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 10/14/16

Location: Hall Conference Room

Sharon acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 8:28 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Megan Masson-Minock Ann Kovacs Alison Polidano
Al Waters Rob Barhite Lara Thomas
Janet Nichols Janet Sherman Abby Adams
Mary Edlund Sherry McKay Jeannie Crayne

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Mary and seconded by Sharon to approve the minutes. Motion passed.

Director’s report- Al Waters

  1. $100,000 is estimated to be coming to HC from WISD based on Special Ed needs and millage from last year. 17 % of HC students are on IEP (individualized education plans) within our school for a variety of needs.
  2. Gr 1 and 2 benchmark assessments began this week. Next year kindergarten will be included.
  3. State of Michigan continues to evaluate its testing policies. Al will go to a meeting in November.
  4. Nov 9-11 Acredit Ed surveyors here. A parent meeting with accreditors will likely be on the 9th. Al will send an email to invite the community to participate.

School Board Report- Al reported. Megan supported information.

  1. The board is concentrating in the HC school strategic plan and issue of sustainability. The HC Foundation has done a good job raising money for school. Donations to the school should be around 100,000 this year.
  2. The school board wants to see grants and gifts from larger organizations to increase large donations moving forward. Any information from the community about benefactors or businesses interests please pass on the information to the school board or HC foundation.
  3. The school board has a goal of raising $500,000 over the next few years to help with operating costs to reduce the need to tap into the fund balance. The state needs to be funding schools more but that can’t be guaranteed. 83% of budget is salary and benefits. The board continues to look at many options.
  4. The state of Michigan has not applied to federal programs for charter schools, it is a hope they apply and we can benefit from additional money (historically ~$ 250,000 over 3 years). Much discussion about finances.
  5. Next school board meeting: October 26, 5:30 pm in the PIT.

Discussion occurred: Parents could contact their state representative to support our schools to work on increased funding, tell your story about Honey Creek.  The PTO discussed sponsoring a letter writing campaign for communication to the legislators. (Space, teacher raises, additional staffing all cost money.)

HC Foundation Report- email from Sara Brintnall

  1. The Honey Creek Community School Foundation launched its fall back-to-school campaign at the end of September. The goal of this campaign is to encourage Honey Creek families to become monthly sustaining donors to our school. Last year nearly 70% of our families were monthly sustaining donors and we’d like to see that percentage grow to 85% of our families giving on a monthly basis. There is no set donation – every amount benefits our school.
  2. Along with our back-to-school letter, each family received a letter from Grandma Mary, a very active grandparent at Honey Creek. Our hope is that Grandma Mary’s letter will be shared with the grandparents and other special relatives/friends of our Honey Creek students to encourage them to also give to Honey Creek.
  3. The next Foundation meeting will be held on Monday, November 7, 6:00 p.m. at Honey Creek.

Teacher Liaison ReportJeannie Crayne

  1. Teachers are trying to figure out what is required for staff participation in potlucks and their purpose. Salli /Mary and are reviewing with the board. The teachers are open to discussion with the PTO before next year. The potlucks have been going on for 21 years with less family turnover, is it necessary?
  2. Why do we have Independence Lake back to school picnic? Teachers want to meet the new families and many weren’t there or didn’t find their teacher. If the back to school picnic were moved it where would it be and who would pay for it? The teachers overall like it. Discussion from some parents that the kids would be disappointed without water play and the opportunity to spend the day before the picnic.
  3. Edible garden Sue Hofbauer wondered if the edible garden can be harvested and taken to homeless shelter as an ASL project. A parent would need to be in charge of the edible garden and harvesting.
  4. Lara was approached by a parent to have a whole year school supply drive supported by the room parents so that things are added. Not just at the beginning of the year .The teachers are in support of this. Academic supplies, book shelves, paper supplies may be a need. Lara will set up a spreadsheet. Teachers should be specific with items.

PTO Committee Reports

  1. Wellness: Megan reported that one more volunteer is needed on try it day 2nd Wednesday of the month at lunch. Farm to school education piece is on hold this year. Harvest dinner is 5-7 pm on Friday 10/21 buy your tickets! Wellness is purchasing material from the last year’s parent meetings. Great gardening year! Help to coordinate the greenhouse/garden is needed let Wellness know if you are interested. WISD is sponsoring a free movie “Parenting in social media” Oct 25 th Wellness will send an email out with details.
  2. STEM: Sherry reported STEM continues to work on activities.
  3. Arts Chris via email. The arts committee met with Christine Bruxvoort to discuss ways in which the committee can help better achieve her goals and promote her arts curriculum. We asked her for a “wish list”, which we would then devote a portion of our committee’s budget to help acquire some of the items. Our discussion included focusing our efforts with Ashley Hagadon next school year. We also discussed developing our “lunch with an expert” presentations where committee members (as well as parents) can present their arts expertise to our students during a “brown bag” lunch lecture/presentation. We approved of covering the face paint expenses during the fall festival. Bruce Worden (committee member) has begun the process for coordinating the 4/5 field trip to the UM arts museum.
  4. Literacy: Karen Larsen email: March reading month hoping for March 3rd read-in (High Point, Honey Creek, and Gretchen’s House). Need volunteers for book sales contact me (kevlar198@aol.com).No book sale at fall festival. We are exploring some opportunities for Honey Creek and High Point students to collaborate. Our next meeting is Monday, November 14 from 3:30-4:30 in Liz’s room.
  5. Room Parents – A room parent is needed for Ashley for music. A coordinator is needed for graduation. A lot of decorations are in the PTO closet and should be used. Table coverings that were reusable were purchased last year for graduation and used for MS dance but many ripped and weren’t as durable as was hoped.

Action Issues/ Discussion Points:

  1. Budget: Mary Edlund Revisions have made on the budget based on the walk and run a thon funds being spent. Because we are delayed on approving the budget the teacher supply checks will be delayed until the PTO budget is approved next month. A line was added in the budget for Spirit wear. There was a motion to approve the adjustments and it was seconded and approved. The budget will remain on the PTO website for comments. Any comments will be brought up at the next meeting before the vote.
  2. WNRAT pledges $6500. 50 % has been collected so far. Turn in your pledges.
  3. Abby Adams brought up a discussion about spirit wear. $1800 was made last year from spirit wear. Should we order it again this year. Abby has the info for the company who made the logo and printed spirit wear. Discussion about logo and suggested that Abby discuss with the school board.Goal for spirit wear sales would be 1x/year. Suggestion of proceeds could be used for HC sports uniforms that are in need of replacing.
  4. A meeting of a PTO sub-committee should be arranged to consider a PTO liaison with the school board and Foundation on sustainability of the school. PTO specific events: a letter writing campaigns and or a life skills class.
  5. PTO closet. Sign up suggested to enter/removal of items closet to better see how the closet is utilized. Inventory is needed. Who has stored items at home?
  6. Member question: Can Al’s reports be podcasted? Transcripted? Al’s reports are similar at the PTO, Board and foundation meeting so you can get info at various locations. Communication of his information always important how would it be best to communicate it to the HC community.

Upcoming Events:

10/14 and 10/21 Teacher Potluck for conference days

10/21 Harvest Dinner 5-7 pm, Fall Festival 5:30-7:30 pm

Completed events:

Grade level potlucks, Walk and run a thon, Middle school dance

There being no further business to come before the PTO, a motion to adjourn the meeting was made by Ann and seconded by Sharon and Alison. The meeting adjourned at 10:41 am.

The next meeting is scheduled to be November 11, 2016 at 8:30 am in the PIT.

Respectfully submitted,

Ann Kovacs

PTO Secretary

 

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September PTO minutes

The minutes will be reviewed and approved at the October 14th meeting. Please note that the budget present at the meeting in September will not be voted on at this meeting. The budget as presented and proposed at the PTO meeting on 9/16/16 has been revised to reflect the expenditure of Walk and Run-a-thon funds.  The revisions consist of the addition of $4,000 in Special Projects expense as well as other smaller adjustments to existing expenses.  This revised budget will be discussed at the 10/14/16 meeting and voted on at the 11/11/16 meeting.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: September 16, 2016

Location: Pit

Alison Polidano acted as chairperson, and Ann acted as secretary of the meeting.

The meeting was called to order at 8:30 am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Al Waters Janet Nichols Megan Masson-Minock Jeannie Crayne
Alison Polidano Jane Pacheco Sharon Maccini Melissa Pozenel
Ann Kovacs Sherry Mackay Troy Mickey Mary Mickey
Mary Edlund Julie de Jong Rob Barhite  

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Mary Edlund to approve and seconded by Megan Masson-Minock. Motion passed.

Director’s reports- Al Waters

  • 2 new staff: Ashley Hagadon: Music teacher.  Ashley will assist in Media center Thurs and Fri mornings to check in items from the students. Jeannie Crayne is the new 2/3 teacher. She had been a long time instructional aide at all grade levels and new PTO liaison.
  • The county deaf and hard of hearing program now housed in the old hall conference room. 3 students: 2- 2nd graders, 1-7th The students will attend HC classes part of their day with their teachers. This program does bring in some foundation money to Honey Creek.
  • HC audit complete, results pending. Positive feedback that HC is in a better position than expected.
  • Busy fall for the school: Before thanksgiving Al has to provide benchmark assessments for 1st /2nd grade ELA and math. Assessments will be performed in the fall and spring for comparison and growth. Advance ED accreditation continues. A site visit is planned Nov 10-11 with reviewers. Accreditation is performed every 5 years. English language learner population at Honey Creek is growing and our policy needs to be revised. Software has been purchased for the teacher assessments. Teachers will be trained. School improvement plan and federal grant applications are due before the end of September. New teachers are required to have a minimum of 3 days to attend professional development.
  • Al asked the PTO if the theme committees can help with certain needs. Literacy committee: diagnostics training requested by staff. Wellness: staff professional development on anxiety and depression mental health. Arts committee: Assist Christine with conference fee. The PTO supports these requests asked Al to have the requests send to the theme committee heads with details.
  • SUGGESTION for next fall: Can the grade level potlucks be offsite to decrease need for administration to be present to lock the building at the end of events. Jeannie will let us know how the staff felt the potlucks went at our next meeting.
  • All classroom sinks will be replaced over spring break.
  • M Step results are available. HC is listed at one of the top 4 schools in the county, strong performance.  Parents can pick up the result in the office over the next 2 weeks then they will be sent home with students. Plan is to give test online again this year. It may not be given next year; the state is changing the test again. Discussion about the difficulty with continued changes with the state level.

School Board Report- Megan Masson-Minock

  • Board met in August. Superintendent assessment tool selected. Retreat this weekend to revise strategic plan. Budget is looking better. School board will continue to look at possibility if increasing class size. Goal to brand our school, having marketing materials that the foundation can take to other funding sources or to give out as advertising for school. Next meeting Sept 28th 530 pm in the PIT.

HC Foundation Report- Sara Brintnall email

  • Foundation met September 12th and voted to give $50,000 gift to the school to be used as the board or school deems appropriate. Thank you to all the families who have donated. Mathias Kirch and Ashlea Walton joined the foundation board. Al reported the foundation has resumed exempt status. Next meeting is Oct 3rd 6-730 pm at Honey Creek.

Teacher Liaison Report- Jeannie Crayne

  • No major issues. Concern of the organization of the grade level potluck. What is the goal being so close to the back to school picnic? Who is organizing? As Al echoed earlier if potlucks are continued should it be offsite? Should it be done at all levels? Input and discussion from attendees was that the potluck is valuable for new families.

Action Issues:

  • 2016-17 PTO budget: Mary Edlund

This budget based on last year’s activity. Budget was proposed and reviewed. Over the summer the PTO executive committee met several times to discuss possibility of ½ day enrichment activities to offset some of time outside of class. The PTO could not coordinate this based on money, time, and volunteers needed. An option to help offset some of the extra costs was brought up for after care assistance and applying funds to the HC scholarship fund. Sherry brought up importance of parent knowledge of scholarship. Sharon asked Al to have an email sent to the community alerting families about financial assistance. Historically, several families have used the scholarship assistance according to discussions with Shellee.  Balance budget discussion occurred. Adjustments were made and the 2016-17 budget will be posted on the PTO website for comment between now and the next PTO meeting. A motion to place the budget up for review on the website was made by Mary Edlund and seconded by Alison. All were in favor.

  • Motion to approve Janet Nichols as the new 2016-17 PTO Treasurer was made by Mary Edlund and seconded by Sharon Maccini. All in favor. Welcome Janet.
  • Alison thanked Mary for her 4 years of service to the PTO as treasurer

PTO Committee Reports:

  • Wellness: Jane Pacheco reported that the wellness committee has an external hard drive documenting wellness activities from Deb Lentz. Anyone is welcome to join the committee. Farm to school is a try it day Thurs 9/22. Eric and Christine will coordinate. Wellness committee mtg 9/20 8:15 in office conference room. Harvest Dinner fundraiser is  Oct 21st. This year, Chris Chiapelli, the chef at The Black Pearl will create the food. Edible garden and green house needs helpers. Stem committee and wellness will talk to collaborate on some activities. Harvest Dinner wants table cloths. Reusable tablecloths were purchased last year and are in the graduation bins in the PTO closet.
  • STEM : Plans to continue assisting with the fall festival slime table. Specific volunteer opportunities for STEM will be available during the year. Meeting with Teachers to get stem related grade level needs. Science Olympiad MS wants MS students this year.
  • Arts: Chris reported via email that Arts committee wants to focus on Christine Bruxvoort needs and supplementing the Art curriculum.
  • Literacy: Karen Larsen via email: First meeting will be in October. Many activities scheduled for 2017, March is reading month, used book sale, promoting summer reading. Ann asked Karen to consider sponsoring a book sale at the fall festival as HC has done in the past.
  • Room Parents – We need a room parent for music and tech teachers. The room parent handbook was updated. MS dance Sept 30th. Need a parent to organize graduation dance, notes from last year will be uploaded to athe google drive in the next month. HC banners were purchased for use for all activities.

Completed events:  Welcome back picnic

Upcoming Events:               Walk and run a thon Saturday September 24, 2016, 9am -4 pm

Middle School Dance, September 30th, 3:15-6:45 pm

Back to school grade level potlucks

There being no further business to come before the PTO, a motion to adjourn the meeting was made by Alison and seconded by Mary. The meeting was adjourned at 10:10 am.

Respectfully submitted,

Ann Kovacs

PTO secretary

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