Category Archives: Minutes

June PTO Minutes

Please note the following minutes will be reviewed and approved at the next PTO meeting in September 2018.

June 2018 Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date June 8, 2018

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 2:23pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Andy Sheibar Sherry McKay Julie De Jong Al Waters
Justin Adams Angie Tracey Fernada Cross Troy Milkey
Abby Adams Janet Nichols Andrea Hayes
Alison Polidano  Veronica Grondona Ann Kovacs

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Julie and seconded by Abby. Minutes approved.

Director’s reports– Al Waters

  • 1 year ago the end of school year audit (June 2017) the fund balance was 18% (~$534,000). Last May the school board after discussion with other similar Michigan school agencies with lower fund balances voted to reduce the fund balance to 9% in order to give the teachers a long overdue raise:  5% raise last year and a 2% raise this year.  This year after the audit the fund balance is likely to finish lower than expected between 2.5 -4%. This is a concern.
  • School Budget is distributed as follows: 55% of the operating budget goes to salaries,  30 % of the operating budget goes to benefits, then ~5% goes to contract services such as SLP, OT,ED psychologist  ( so salaries and benefits equals ~  90% of budget.) Supplies ~3% of the budget, remaining percentages are building/rent and software applications and other make up budget. ( Budget is on the website)
  • Al reported State funding has only increased 4% to schools since 2007 (more state money went into retirement system vs directly to the schools as 2 previous governors did not contribute any funds to teacher retirement system).
  • Lengthy discussion occurred as how/ why more money was spent than budgeted and could it have been anticipated before the vote to lower the fund balance last May to cover raises. Per Al and board member Andy, there was a ~$30,000 rent increase this year ( we will not have this next year), there was also a significant rise in special education needs for students this year ~ $70,000 (some of this money will be recouped from state but not until next year’s special education payment from the state). There were also unexpected legal fees regarding special education issue and legal cost and expenses around the air quality issues ~$30,000. These caused lower than normal dip into fund balance.  Discussion of funds brought in from the development officer. Development officer salary was ~1.5% of budget brought in revenue ~.5 %. We are likely walking away from grants through private foundations which take 2-3 years to get established which didn’t get awarded this year.
  • Parent Fernanda inquired about what materials the board has available that can be provided to give to local foundations information about the school before giving money to the school. This information is available in pamphlet form.
  • Additional discussion between parents present highlighting communication issues between the board, the foundation, and parents and obtaining important information.

School Board Report– Andy Sheibar participated in the above discussion and reported discussion continues between school and foundation board regarding budgeting donations for next year. The 2018-2019 budget will be voted upon at next board meeting.

HC Foundation Report– Justin Adams reported -Next meeting Monday 6/11/18 location is: 330 E Liberty time: 6pm-730 pm There will be discussion of  future fundraising and donations. All are welcome to attend, text Justin at 248-730-0557 to be buzzed into the building.  Justin expressed disappointment in the School Board of trustees email sent regarding decrease in Foundation donations being a main cause for the HC budget shortfall.

PTO Discussion:

  • PTO Board Transition: Danielle Terry will take over for Ann Kovacs starting this summer. A co-chair may also be needed
  • Erin heading up graduation. Needed a photographer which hopefully has been obtained.
  • PTO summer meeting by executive committee members in August or planning for next year
  • Roen Montalva set up summer meeting play dates on FB group Honey Creek gatherings. Erin Peterson heading up new parent ambassador program to help new families adjust to HC.
  • PTO meeting time for next year discussion. 2nd Fri of month 8 am is a preference of the group in attendance today.
  • Did committee head s get dates for events to Shellee re: 2018-19 events.  Did talent night get on calendar?
  • Discussion of positions to continue in roles next year.  Tom Kovacs will not be doing the garden coordination. PTO executive committee will ask current activity coordinators if they will continue in their rolls next school year.
  • Back to school picnic is Aug 29 Mill Pond Park. Date was unable to be moved earlier based on teacher and administration feedback.
  • Equity committee was approved by the school board is made up of 5 parents. They are looking for 4 teachers to join the committee to represent each grade level (K/1, 2/3, 4/5, MS). Represented today by Fernanda and Veronica, they are asking PTO for teachers’ stipend for time spent and participation in professional development that the Equity committee will arrange for free. The requested amount is $500/teacher on committee.  The committee might not have a stipend for all 4 teachers, so they’ll make it work with 2 teachers and try to disseminate the info to all other teachers. More information will be coming. PTO will review request when doing budget next year but may not be able to provide that whole amount.
  • Sports discussion: PTO will not be supporting a site leader for girls on the run next year. PTO will assist with school sponsor sport uniforms like MS cross country and MS Field hockey. Uniforms are kept by the coach and reused each year Rec and Ed sponsors K-5 sports programs. Discussion of Honey Creek Science Olympiad shirts are purchased by the families not the PTO at this time. The shirts are kept by families at this time which is different than the sports teams.

Teacher Liaison Report: no report

Treasurer update/Budget:

  • Bagels funds increased this year. Community rewards were not well publicized to the parents this year and were down: community rewards equals grocery stores such as Kroger, Busch’s, Arbor Farms, Plum Market all have a school donation program if you give them the school name or sign up online for their reward program money is donated to the school.
  • As of end of May Scrip was minus $300 (this does not include card inventory we currently have ~$2500) Scrip will be taken over by Sue Hofbauer next year for PTO and aftercare. She has the ability to serve all the families that use aftercare and selling Scrip different days and times which may generate more revenue. (If the program does not make money the PTO may move toward another revenue source in the future)

PTO Committee Reports:

  • Wellness: maturation bags were provided to all 4/5 students in the last 2 weeks. PE play day: popsicles were provided. Grace Kotre has taught mindfulness classes at all grade levels now.
  • STEM: fall festival is on the calendar for next year.
  • Arts : no report. Sherry reported there will likely be a stem component to talent night again.
  • Literacy : books available for kids for summer reading in the book boxes around school.
  • Room Parents : money in budget for room parents was helpful for those who might need it and would like to see it in the next year’s PTO budget. Lara Thomas is phasing out as MS room parent coordinator another MS parent should take on this role. If you are interested in being a room parent next year and have not already confirmed, please contact Abby Adams, rabigailadams@gmail.com, (734) 272-5553

Upcoming Events:

Graduation is Tuesday June 12, 5-7 pm

MS dance/8th grade graduation celebration for graduates and families, 7-8:30 pm

Last day of school Wed June 13, 8-12 noon

No further business was brought forward. Angie, motioned to adjourn and Andrea seconded. The meeting was adjourned at 3:37 pm. The next PTO meeting will be in September.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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May 2018 PTO minutes

These are unapproved minutes to be approved at the June 8th meeting.

May Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date May 11, 2018

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   2:35___pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Jeanie Crayne Ann Kovacs    
Al Waters Janet Nichols via phone    
Megan Rodgers Andrea Hayes    
Alison Polidano Julie DeJong    

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by _Alison____ and seconded by _Andrea___. Minutes approved.

Director’s reports– Al Waters

  • Parent question via email for Al regarding no recent updates from air quality committee. Environmental committee is handling all issues regarding Air quality and testing results and he did not have any information. He deferred to the committee to answer why no emails have been sent recently.
  • Snow and building closure days for the year have reached our max allowed at 6 days. We are required to 75% attendance daily to count as a day of school. If we miss attendance mark or have another closure we will have to add days to the end of the school year.
  • M step testing going on and K-7 grades are working on completing in next 3 weeks. 8th grade has completed their tests.
  • School Board put additional administration person on hold due to budget obligations. Position had not been posted; draft description/job requirements had been created but never went out.
  • Honey Creek has started process of renewing its charter. Our charter expires in May 2019. The school has to renew its charter ever 5 years. Al does not foresee problem. Will be meeting with WISD and completing the lengthy process.

School Board Report– no report

HC Foundation Report– no report

Discussion:

  • Teacher appreciation week- went well. Email to PTO from parents who thought between room parents and PTO executive committee deliveries that all things were well received and appreciated by staff.
  • Graduation ceremony/dance: email from Lara Thomas with photos and google doc information was shared with executive committee and Erin Peterson. Info needs to get to parents signed up to help in all areas. Sign up pending.
  • Parent brought up fact the retaining wall around the rear playground is in disrepair. Alison/Ann will let Al know to see who is responsible for fixing. A plaque on the wall denotes much was donated originally.
  • Garden may transition to perennial garden, planting pumpkins for fall festival. This will depend on signup from parents for summer garden caretaking. Discussion of general community/ HC families/GH families/Summer camp families to use the garden plots so that it would no longer be a PTO activity. Tom Kovacs will not coordinate Garden next year .

Teacher Liaison Report: Jeannie Crayne reported the teacher appreciation week activities made teachers happy. Teachers have question about spirit wear.  Tommy wanted to add water bottles, swim caps and sweat bands as an option during the next order. Alison will get Tommy and Abby in touch re: spirit wear.

Budget: Net +$8875 for the year so far with expenses still outstanding. As of last meeting the Scrip inventory is ~$4,900.

PTO Committee Reports :

  • STEM: Science Olympiad on Saturday 5/12/18.
  • Wellness: Grace Kotre is teaching 4/5 mindfulness classes, wellness funded her for this. Purchase right for Screenagers movie for school event is being investigated. Maturation bags for 4/5 have been ordered. Wellness will provide popsicle snacks for PE play day. Garden Caretaking meeting 1 person attended at 2:30 today. Wellness wants to use any remaining budget this year for girls on the run 2019. Clarity wanted from Julie and Alison about Girls on the run info and how it is different than a sports team. Alison will talk with Amber and Al. Megan Rodgers told Julie that Tommy wanted heart rate monitors for PE. Julie will contact Tommy. Back to school picnic was reserved at Mill Pond Park for Aug 29th. Wellness committee wants to go to a teacher staff meeting in June or September to see the needs for next year.
  • Arts : no report
  • Literacy : No report
  • Room Parents : Abby is still planning a k-5 on campus social event before the end of school. Year end collection for teachers/admin is being planned for late this month.

Website Updates: nothing new. Megan Rogers mentioned that there may be a way to place a link/tab on the school website to bring people to a PTO page.

Scrip: still no one to take over Scrip from Sandi Little. We will be looking at alternative solutions.

Upcoming Events:

CPK fundraiser next week for Curriculum celebration luncheon/dinner for teachers and dine in/take out for all over May 18-20th 

PE play Day June 1st

Gradu ation Jun 12th

 

No further business was brought forward. The meeting was adjourned at    323         pm. The next meeting will be held Friday June 8th.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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March PTO minutes

Minutes will be reviewed and approved at the next PTO meeting

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date: 3/9/18

Location: office conference room

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   231 pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Jeannie Crayne Ann Kovacs    
Alison Polidano Andrea Hayes    
Megan Rodgers Anne Heaton    
Melanie Hagan      

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Alison and seconded by Andrea to approve February minutes with corrections (bolded in print and on website). Motion passed.

Director’s reports– Al Waters unable to report. Several parents are working with him on air quality issues in the building per Alison and Megan.

School Board Report– Melanie Hagan reported a search committee will be starting to for the principal position approved by the school board that was reported at the last PTO meeting: There will be  6 people on the committee: Al, Shellee, a board sustainability committee representative, a board governance committee  representative, the faculty liaison- Mary and a parent.  The position will be posted. Additionally, the School board is looking for additional parent to fill 1 vacancy. Elections will be in the spring watch for information on becoming part of the school board.

HC Foundation Report– Melanie Hagan reported HC Foundation is looking for more board members, current board member who is the treasurer will not be returning. Anyone interested in fundraising and school financial sustainability who may want to fill this role  can email the foundation at: info@honeycreekfoundation.org.   Website for additional information: http://www.honeycreekfoundation.org

Discussion:

  • Brainstorming on volunteer and recruitment. It was brought up that some parents may not be aware as to the expectation of needs of the PTO , school board, and HC foundation. Family involvement has waned over the past few years in the PTO and classroom.  How do we get the information to the parents in a more concise in hopes of getting people to fill vital rolls? We may combine upcoming emails with foundation and school board positions available.  Megan to bring up to school board communications meeting next week.
  • Due to the inability to keep the PTO website updated with current information we may be phasing out website to a facebook type tab/group linked in the schools website. The history of Honey Creek and Volunteerism of the PTO on the website will need to be saved/moved. Who can do this?
  • Previous discussion about hat fundraiser was postponed. Would this be a fundraiser for the PTO or added to the Sprit wear sale? The spirit wear sale done yearly money raised has been donated to the HC Foundation.
  • Budget and fundraising: discussed the teachers gift of $10,000 this year. The PTO gift this year was well received/appreciated and allowed teachers to get things for the classrooms that they wanted. Should the PTO focus on a larger yearly gift instead of previous supply checks and daily tokens on teacher appreciation week? Discussion with Jeannie re: teachers and classroom requests made to their class specific parents. Jeannie discussed teachers might get a better response from all families if the PTO sent out requests. The request would go out to school list to get wider notification. Megan Rodgers is creating a “wish list” for teachers and staff as she is working on external funding. She would like to work with PTO to help with funding specific projects for next budget year based on wish lists of staff.

Teacher Liaison Report: Jeannie Crayne wanted to know if the money received earlier in the year had to be spent by a certain time.  Alison reported that the PTO gave Shellee the main check which was then dispersed to the staff. Alison noted Sandi is having difficulty with obtaining scrip help and her new job demands. Alison asked Jeannie to ask the teachers if Scrip was suspended what would the teachers/staff think?

Budget: scrip deposits have been really small. Alison wants to look at scrip this summer and whether it is a viable program to continue when Sandi is not able to continue to coordinate. Jeannie was wondering if it would be able to be done on a rotating basis with classes. This is not feasible due to inventory and tracking money. If Scrip were suspended this may open opportunity to increase funding for a different avenue to another funding source for the PTO.

PTO Committee Reports :

  • Wellness: no report
  • STEM: stem projects submitted for talent show. Still interested in creating school safety parent committee
  • Arts : talent show 3/16/18 with art fair and stem project displays
  • Literacy : Author of Treehouse story series Andy Griffiths will be at Nicola’s books at 11 am on Sat 3/17. If 10 kids from HC attend we could receive 4 books from the publisher for the Media Center
  • Room Parents : Discuss with room parent coordinators and Sandi if scrip was suspended what would that mean for teachers gifts at the holidays and end of school year.

 

Upcoming Events:

Talent Show 3/16/18 5pm for art and stem exhibits, 6 pm talent show

Teachers Potlucks: April 6 and April 13 for Conferences and May 18 Curriculum night

Earth Day Celebration: April 20

No further business was brought forward. The meeting was adjourned at        338     pm. Alison motioned and Andrea seconded. Meeting adjourned.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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February PTO minutes

Please note the minutes were updated before approval at the March, 9  2018 PTO meeting. Please note the School board report at the end of the first bullet point.

Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date Feb 23, 2018 rescheduled from 2/9/18

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at   8:03___am

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Chris Untalan Ann Kovacs Andrew Banas
Carla Devries Megan Rogers Sherry MacKay
Abby Adams Marolyn Valenzuela Janet Nichols
Alison Polidano Al Waters

 

Proceedings:

The minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Alison and seconded by Chris to approve the minutes. Motion passed.

Discussion:

  • Co Chair: Nominate Carla Devries for Co-chair to focus on PTO fundraiser s. Attendees voted and approved Carla as co-chair. Thank you Carla!
  • Scrip: Sandi needs an assistant for scrip now to assist with figuring out Paypal as a payment source or other electronic payment. Pay pal is challenging to figure out fees as the PTO gets charged fees for people using it with credit card and debit card. Fees at are still uncertain and need to be investigated. Parents have indicated they would like pay pal for transaction. A second person would help with figuring out pay pal then take over as early as next year. Sandi will need a replacement as scrip coordinator.
  • Need PTO secretary to take over for Ann. Brief discussion of duties, monthly meeting minutes, website/email updates to parents.
  • Brief discussion of Hat fundraiser brought forth by a parent. Due to not having meetings in 2 months this may be beneficial for next fall/winter. Abby would be willing to look into it during sprit wear sales. Alison mentioned Honey Creek magnets would also be nice to have.

Director’s reports– Al Waters

  • Air quality issues reported in 2 classes in A wing have been reported to administration with complaints of dizziness, sore throat, and odors that appear and disappear throughout the day. The WISD had an outside company take samples several times over several days with no abnormal results. The company then sent out canisters to take 24 hour samples which are out for diagnostics (takes 2 weeks for results).
  • School safety: Al will have meeting with WISD representatives to discuss building safety. Al will have a meeting for parents/staff/others after he meets with WISD. In the meantime, if we all use the front door access to the school will be able to be monitored better.
  • Question brought forth by a parent about expanding/replicating. Last year WISD did not want to move forward in increasing charter numbers in the county. Al met with WISD and EMU re: replication but EMU has not authorized a charter in several years so it is not likely to move forward at this time.
  • Building update: Anticipate in B wing 2 science classrooms will be constructed, HC classrooms and media center will likely be out of C wing and be moved. HC will end up with more space which will eventually increase rent. Construction is pending budget approval, building upgrade needs and WISD. This is a long term plan over 4-5 years.
  • HC website: Partnered with a website group/ organization the WISD uses to review school website to keep ACA compliant. This was no cost the school. Discussion of HC PTO website and whether or not to move toward a Facebook group tab and google drive for activity records for parents vs a public website which we do not have a way to keep up to date. Info on PTO website will need to be archived so future families have access to the history of the PTO/school.
  • Terra Nova scores back and will be sent soon. Results will be/have been sent home with K-5, MS families will be asked to pick up results.
  • Water cooler has finally been installed in the cafeteria. Al will get the invoice to PTO once received. A breakdown of the where the money came from to inform families and thank contributors. 2 years of eighth grade class gifts (class of 2016 and 2017) plus walk and run a thon money from Fall 2017 paid for the water cooler/bottle filler. PTO might be able to purchase slip resistant stool for younger students. The height of the water pipes dictated the height of installation.

School Board Report– Per Al Waters:

  • Budget was approved, supported hiring a full time principal. Open position to be posted as it is approved by the governance committee. Questions brought forth re: job descriptions of administrators and this new position. The information for current staff is available; the principal position description will be created. The principal position would be permanent in addition to executive director position so that duties are spread out and the principal can be available for curriculum support for the teachers. There were questions from a parent about the impact hiring a permanent principal position would have on the fund balance. Al reported that the additional administrator will bring the fund balance to around 9%, which he reported is about half of where it historically has been.
  • Questions re: Megan Rogers development position progress and funding. Al suggested review of board notes 1-2 months ago for her review. Board recommended continuing for 6 months until June then reviewing again.
  • Board is looking into contracting with and organization that will assist in writing/updating our board/school policies. The company works with charter schools. ~$6000 initial fee then ~$2000 yearly for updates. Our policies were written 10 years ago and have been modified but the document is 900 pages long so this would be a comprehensive review/update. It would be helpful to have a standard format and this company would update as regulations change.

HC Foundation Report– Justin Adams message: Foundation plans to give school $40,000 to the school from family donations raised.

Teacher Liaison Report: No specific report. Appreciation card received to the PTO from teachers and staff.

Budget: Janet present. Budget on task with scrip, bagels sales. Craft fair did very well $1800 raised. Box tops did well $233 raised so far. Together club student group that invites kids who feel excluded during recess to play is asking for $ 400 for recess equipment. Members discussed equipment needs for all classes/aftercare as we had obtained equipment several years ago and many playground balls were replaced last year. Al will do inventory with teachers and get back to PTO on the status and storage of playground equipment. Discussed families donating items they have at home of what is needed. PTO may be able to purchase cabinet for storage of materials.

PTO Committee Reports:

  • Wellness: no specific report. Email re: Earth Day: 4/20 compressed schedule due to 2:10 dismissal, theme is Composting this year. Possible assembly with ecology Center. Stations, path maintenance, possible building of new compost bins. Discussion will be had with staff re: use of compost bins and locations.
  • STEM: Sherry MacKay will be meeting with fine arts. Possible request for Stem projects to be shown on Talent night in March.
  • Arts : Chris Untalan reported. Preparations for talent night are going well. Life skills class going well. No dinner component this year. Door fee donations $~5-8. Maybe concessions would be offered. Proceeds go to 8th grade trip previous years money raised helped pay for charter bus to the trip. Show is March 16th 5-8:30 pm
  • Literacy : no report
  • Room Parents: Abby is learning more about teacher appreciation/ end of year collection. Discussion of whether there is a graduation lead organizer. We need to look at the sign up document as several members think someone has stepped up and signed up on the beginning of the school sign up document .  Looking into spring: room parents would like to do a parent /child gathering and a parent’s only social activity.
  • Discussion brought forth by a parent re: starting a group of parents to discuss the safety issues and concerns to discuss and consolidate comments to Al and administration re: students, parents and safety concerns.

Upcoming Events:               Talent Show: March 16 th, 5-8:30pm

Earth Day Celebration:  April 20th, during school day

No further business was brought forward. Alison motioned to adjourn the meeting, Chris seconded the motion. The meeting was adjourned at    9:40     am.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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December PTO minutes

The minutes will be reviewed and approved at the January 2018 meeting.

December Minutes of the Monthly meeting of the Honey Creek Community School PTO

Date 12/18/17

Location: Pit

Alison acted as chairperson, and Ann acted as secretary of the meeting

The meeting was called to order at 2:25 pm

The secretary announced that the meeting was held pursuant to notice properly given and there was a quorum as represented by the following attendees:

Present in person:

Bridget Carr Troy Milkey
Ann Kovacs  Jeannie Crayne
Janet Nichols
Alison Polidano

 

Proceedings:

The November minutes were distributed at the meeting, in the meeting announcement and on the PTO website. A motion was made by Alison and seconded by Janet.  Minutes adopted.

Director’s reports– Al Waters via email. Michigan Department of Education is again changing the M-Step test to reduce time required for testing, removing performance tasks, and adding machine scoring items to replace the written responses. Additionally, grades three through eight will take a benchmark assessment in ELA and Mathematics two or three times per year. The state will provide an approved list of vendors for the benchmark assessments later in the spring.

School Board Report– Bridgette Carr in person representing the school board: First reading of 2018-19 school budget occurred in November. The budget will be reviewed again in December for the required second reading. This budget includes a line item for an additional administrator to reduce workload on Al as well as learn the Honey Creek System in 2018-19 year. If approved this would cause the fund balance to be just under 9%. Additional discussion and vote on budget will take place at the next board meeting: December 20 th 5:30pm here at school.  The school board is looking at the above in many ways: reducing work load on Al and Shellee, succession planning for when Al/Shellee retire, risks of reducing fund balance. If approved 3 administrators would be on staff for a period of time but discussion will continue at the December meeting. To review: Al’s role is superintendent, central office staff and HR, principal, and curriculum support for teachers. Shellee’s role is payroll, budgeting, grants/funding. They may also have additional roles and responsibilities not discussed.

HC Foundation Report– email Sarah Brintnall: Thank you to all who made donations on #GivingTuesday. We were able to exceed our goal of raising $1,000 which was generously matched by the Gates Foundation. All donations to the Foundation are tax deductible and may be made online via our website or by check via the Foundation mailbox located in the school office. The next Foundation Board meeting will take place at 6:00pm on January 8th. All are welcome to join us. If you have any questions about what the Foundation does or would like to join us on the 8th, please email: info@honeycreekfoundation.org.

Discussion:  

  • Open positions on PTO: PTO secretary position needs to be filled. Are there any parents available to fill this role? An assistant for Scrip sales to Sandi is needed to learn the role as her daughter will graduate June 2019 and it would be helpful to work together for 1 ½ years. Did we get graduation coordinators? Executive committee will look into this.
  • Website info: updating PTO website to make it committee emails vs personal emails and updating privacy. Discussed need for public PTO website with a secure area for parents to find info or a link to the secure info via the school website. Bridgette reported that the school board has to update school website to make ADA compliant. Communication between different school entities need to be better to make sure we are using our people resources properly.
  • Question brought forth from committee members relating to changing PTO meeting time back to Friday morning to facilitate increased presence of members. There have been new faces in the afternoon meetings but the committee chairs have been unable to make PTO meetings. Discussion of switching meetings on alternating months to see if we can still get new participants from the community at large. Alison will email committee heads to see if more were available to attend January 12 th meeting to 8 am. If we move the meeting next month, Ann will contact someone to change the school calendar on the website and Alexa who writes the meeting in on the K1 packet/calendar in addition to the community.

Teacher Liaison Report: Jeannie Crayne in person: Thank you again for the money for supplies/classroom updates items are being delivered and put to use. Alison asked if Jeannie could ask teacher who communicate with parents daily any potential parents for the open PTO positions listed above.

Budget: Janet Nichols in person. The budget is doing well. WNRAT funds collected equal $6000, still waiting for 10 % more pledges to be returned. Paypal use for bagels is going well. Working on a way to use Paypal for Scrip purchases, there is a 4% fee that parents would pay for their purchase to use paypal.

PTO Committee Reports :

  • Wellness: email from Julie De Jong: The Wellness Committee’s mindfulness offerings continue to grow! So far this year, all 2/3 students, some K/1 students, and two groups of middle school students have received mindfulness training in the classroom. Ten interested teachers and classroom support staff are being trained in mindfulness fundamentals. On Dec. 1st, Grace Helms Kotre offered a one-hour “Intro to Mindfulness” presentation for interested parents. The group discussed how mindfulness can be useful for children and parents, strategies for stress-relief and focusing, and ideas for future mindfulness offerings for our community. We are going to pick a few books we’d like to read and discuss as a parent group over the year. We met in November to informally discuss Part 1 of the Middle School Makeover by Michelle Icard. We’re planning to meet at Panera Bread on Jackson Rd. on Wednesday, January 17, at 7:30PM, to discuss Part 2. We hope that many of you can join us – it isn’t necessary to have read the book, in order to contribute to the discussion! We welcome book suggestions for discussion in future months as well.
  • STEM: email from Sherry Mac Kay STEM committee is focused on supporting the WESO (Science Olympiad). Sara Brintnall is the Coordinator and will be scheduling Parent Information session in early January.  We are also developing plans for STEM additions to the school gardens, which we will coordinate with Wellness committee. STEM and Arts committees will remain separate theme committees as before.
  • Arts : email from Chris Untalan: We met with Garry Klink to discuss some of his ideas for the music program and we offered our assistance (both limited financial and physical). He has since submitted a “wish list” comprised of instruments, and other materials he feels would supplement the program. The arts committee will meet later this month to discuss the list and decide which items we can assist with. Lunch with an expert (co-organized by STEM and Arts) continues to be going well. Bruce Worden (arts committee and presentation coordinator) reported that presenter slots filled right away with only one slot remaining open. Bruce also reported that this has been received very well as attendance for the presentations have been high.
  • Literacy : no updates
  • Spirit Wear email from Abby Adams: This year we sold more items but made a little less profit because prices on certain items (for example zippered sweatshirts cost more than pullovers but were priced the same as last year). Some cross country runners bought shorts to supplement their cross country uniforms. Spirit wear made $750 for the school HC foundation.
  • Room Parents: holiday collection continues over next 2 bagel Fridays ( last day 12/15/17).

Upcoming Events:

No further business was brought forward. A motion to adjourn the meeting was made by Alison and seconded by Janet. The meeting was adjourned at 3:12 pm.

Respectfully submitted,

Ann Kovacs

PTO Secretary

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